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Membership Advisory Council Operating Guidelines

    

Purpose

The purpose of the Membership Advisory Council (MAC) is to:

  • Serve as an interface between the Society's volunteer leaders and the Board of Directors and staff.
  • Provide strategic input from the members within the region from input provided by state leaders within the Regional Council to the Board of Directors and feedback from the Board of Directors to the membership.
  • Provide operational input to the Society and receives operational feedback form the Society to help the Society provide optimum leaders.

Membership

The MAC will be composed of one representative elected by each of the respective Regional Councils.

Term of Appointment

Each representative will serve a one (1)-year term from January 1 through December 31.

Required Skills & Abilities

The skills and abilities required for effective service on the MAC include:

  1. Ability to listen, absorb and pull together emerging themes and views representative of all states in the region.
  2. Skills in active listening and consultation.
  3. Ability to have an open mind on all views (representative of the Regional Council) and to think and articulate strategically, even when it may conflict with personal opinions.
  4. Ability to think and act from both a short-term and long-term perspective.
  5. Ability to keep the MAC Alternate informed of regional feedback received and themes identifed on an ongoing basis in the event the Alternate needs to cover a meeting the MAC Representative is unable to attend.
  6. Ability to attend and actively participate in MAC meetings.
  7. Ability to act for the greater good of the membership.

Eligibility

All 2013 State Council Directors who will complete a minimum of one (1) year of regional council service as of December 31, 2013, are eligible to be selected for the 2013 Membership Advisory Council role as follows:

2014 MAC Candidate Eligibility Chart

 2013 Volunteer Leader Role 2014 Volunteer Leader Role  2014 MAC Candidacy
 State Council Director State Council Director Eligible
 State Council Director Immediate Past State Council Director Eligible
 State Council Director-Elect State Council Director Ineligible
 Past State Council Director Past State Council Director Ineligible

Current MAC Representatives are eligible for re-election after their first year of service.  If re-elected, they may serve an additional one (1)-year term for a maximum of two (2) consecutive terms.

Current MAC Alternates are not eligible for consideration as the MAC Representative in the following year unless they otherwise meet the eligibility criteria outlined above.

Membership Advisory Council Member Benefits

In recognition of the significance of this role, the following benefits are available to each MAC Representative for the following meetings, conferences and special events occurring during his/her term:

  • Overnight accommodations, meals and travel expenses to and from the Spring and Fall MAC meetings (if scheduled).
  • Overnight accommodations, meals and travel expenses to and from the Regional Council Summit.
  • Travel to and from the MAC meetings held in conjunction with the SHRM Annual Conference & Exposition and SHRM Leadership Conference.
  • Complimentary registration to the SHRM Annual Conference & Exposition
  • Four nights (Thursday, Friday, Saturday and Sunday) hotel accommodations, including taxes, while attending MAC meetings held in conjunction with the SHRM Annual Conference & Exposition.
  • Invitation to the Partners Reception at the SHRM Annual Conference & Exposition.
  • Complimentary registration for the SHRM Strategy Conference held annually.  (The MAC's in-person Fall meeting is held in conjunction with this conference.)
  • Complimentary registration for the SHRM Leadership Conference and three nights (Wednesday, Thursday and Friday) hotel accommodations.
  • Travel expenses must conform to SHRM Travel Policy guidelines.

Selection Process

All Regional Council members will be apprised of the selection process by their respective Field Services Director, who ascertains individuals interest in serving on the MAC.

Individuals who meet the criteria set forth above and who are interested in being considered as a candidate for the following year's MAC must submit a biography and cover letter to their Field Services Director, expressing their interest and commitment by September 30th.  Field Services Directors will talk with interested candidates to review and discuss membership criteria/expectations and confirm interest in serving on the MAC.

During the month of October, a slate of candidates will be developed and forwarded, with the biographies of interested eligible candidates, to all current Regional Council members.  The election, conducted by SHRM staff, will be held electronically prior to the Regional Council meeting held in conjunction with the SHRM Leadership Conference each November. 

Each current Regional Council member will cast one vote electronically to select the following year's MAC Representative (e.g., the 201e Regional Council selects the region's representative for 2014).

The candidate with the highest number of votes will be selected as that region's representative on the MAC.

The candidate with the second highest number of votes will be selected as the Alternate, and serve as the back-up in the event the elected regional representative is unable to fulfill his/her duties.

In the event of a tie, a second vote will be taken.  If a tie still exists following the second vote, the MAC Representative and Alternate will be selected at random from the candidates having the highest number of votes by the Field Services Director.

Meetings

Meetings of the MAC will be held throughout the year, including virtual meetings via telephone, facilitated by SHRM staff.  The SHRM President & CEO and/or Board Chair may participate in virtual meetings on an as-needed basis.

The MAC will meet in person with the SHRM Board of Directors (or their designee) twice per year in conjunction with the SHRM Annual Conference & Exposition (June) and with the SHRM Leadership Conference (November).

The MAC will also meet in person with the SHRM President & CEO/Senior Staff (or designee) in conjunction with the SHRM Regional Council Summit (February).  The MAC may also meet in person two other times per year, to prepare for the above-referenced meetings.

The MAC may also meet, both in person and/or via conference call, with representatives from the SHRM Foundation and the HR Certification Institute Boards. The in-person meetings would also be held in conjunction with the SHRM Annual Conference & Exposition and the SHRM Leadership Conference.

All meetings will be facilitated by SHRM staff.

Success Measures/Desired Outcomes

  1. The SHRM Board of Directors is given effective and useful input by the MAC, which helps in decision-making, prioritizing and planning and advances SHRM's mission.
  2. The SHRM President & CEO is given effective and useful input by the MAC regarding SHRM support to volunteer leaders as a means of achieving stratgic objectives.
  3. The views of volunteer leaders are effectively represented by the MAC to the Board and to the SHRM President & CEO.
  4. The views of the SHRM Board are effectively understood and communicated (as appropriate) by the members of the MAC to volunteer leaders through the Regional Councils.
  5. The MAC is working from the perspectives of both the volunteer leaders and the SHRM Board.
  6. The interface between the volunteer leaders and the SHRM organization ensures that there is feedback on service/support to volunteer leaders to help guide continuous improvements.

Membership Advisory Council Frequently Asked Questions (FAQs) 

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