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Networking & Conference Full Brochure (PDF)
“The annual SHRM conference is the very cornerstone of Aflac’s
HR conference initiative. No other event offers Aflac the access to so many
of the country’s top HR and benefits decision makers. Aflac has become
one of the most recognized corporate brands in American business through
the Aflac duck. But the fundamental reason why we are the choice of over
300,000 payroll accounts across the United States is that Aflac enhances
the value of employee benefit packages. The SHRM conference is the perfect
venue for us to say thanks to many of our current clients and introduce ourselves
to key HR professionals from across the country. There is no other conference
like it.” “The SHRM annual conference is the best investment
for our HR marketing dollar. In my 25 years of exhibiting
at numerous trades shows and conferences,
I have never been treated
better by any organization and I have never seen an organization work
so diligently and creatively to draw non-stop traffic to the exhibitor
area. The SHRM event organizers are truly in a class all their own! Thank
you very much and we are already booked for next year!” |
The SHRM ExpositionThe SHRM Exposition provides an invaluable opportunity to meet HR professionals in an environment dedicated to the networking and the sharing of ideas. This world class event has more than 760 exhibiting companies in over 135,000 net square feet of exhibit space and an audience of more than 15,000 HR professionals from around the world. Become an Exhibitor(The SHRM Exposition has sold out of booth space. If you would like to be added to the waiting list for space, please complete and submit the Exhibitor Contract.)
Exhibit Information
For Exhibitors OnlyIf you are already a confirmed SHRM exhibitor, click here for more information on how to experience a successful event. Become a SponsorSponsorship Opportunities Exhibit InformationConference Dates:June 22-25, 2008
Expected Attendance:13,000 paid registrants, not including exhibitor personnel, speakers or volunteers.
Exposition Dates:June 22-24, 2008
Location of Exhibits:Exhibit Halls South A1 & A2 2301 South Lake Shore Drive
Exhibit Space Costs:10' x 10' Inline Booth – $3,700
Space Rental Terms:Before March 7, 2008: 50% of the total cost of the booth space is due with contract to confirm exhibit space. After March 7, 2008: Full payment for booth space is due with contract to confirm exhibit space.
Included in your rental fee:
Booth Assignment:Booth space will be assigned on a first-come, first-served basis. If your choice of space is not available, the closest space to your original selection will be assigned. No guarantees are made in respect to booth size or location.
The SHRM Exposition Event ScheduleFriday, June 2012:30 p.m. – 6:00 p.m. – Exhibitor Registration & Move-In Saturday, June 218:00 a.m. – 6:00 p.m. – Exhibitor Registration & Move-In Sunday, June 228:00 a.m. – 7:00 p.m. – Exhibitor Registration 8:00 a.m. – 12:00 p.m. – Exhibitor Move-in All exhibits MUST be set by 12:00 p.m. on Sunday - absolutely no exceptions. 4:00 p.m. – 7:00 p.m. – Exhibit Hall Open – Grand Opening Reception in the exhibit hall Monday, June 238:00 a.m. – 4:00 p.m. – Exhibitor Registration 9:30 a.m – 4:00 p.m. – Exhibit Hall Open 9:30 a.m. – 10:45 a.m. – Coffee Break in the exhibit hall 12:00 p.m. – 2:00 p.m. – Lunch in the exhibit hall 3:15 p.m. – 4:00 p.m. – Refreshment Break in the exhibit hall Tuesday, June 248:00 a.m. – 2:00 p.m. – Exhibitor Registration 9:30 a.m. – 2:00 p.m. – Exhibit Hall Open 9:30 a.m. – 10:30 a.m. – Coffee Break in the exhibit hall 11:45 a.m. – 1:30 p.m. – Lunch in the exhibit hall 1:30 p.m. – Grand Prize Drawing in the exhibit hall 2:00 p.m. – Exhibit Hall Closes
NOTE: Exhibitors may begin dismantling at 2:00 p.m. and must be completed by 6:00 p.m. on Wednesday, June 25.
SHRM Annual Conference Demographics(based on the 2007 SHRM Conference) 2007 Final Attendance:15,087 paid registrants, not including exhibitor personnel, speakers or volunteers
More than 187,000 leads were generated on the exhibit hall floor during show hours in 2007!
Company SizeLess than 100 = 12%
Department SizeLess than 10 = 47%
TitlePresident, CEO, Chairman = 3%
Job FunctionHR Generalist = 43%
SHRM Exhibits Team Contact InformationQuestions? Ask the SHRM Exhibits Team!
Elizabeth Ambacher, Manager, Exhibits & Sponsorships (703) 535-6135 or eambacher@shrm.org
Dennis Rugbart, Senior Exhibit Logistics Coordinator
Emile Davis, Senior Exhibits Coordinator
Rebecca Orens, Exhibits Coordinator
Sponsorship OpportunitiesAll Sponsorships Include:Recognition in pre-conference mailings* Recognition in the Onsite Conference Program* Recognition in the Exhibit Directory* Recognition on the SHRM Annual Conference Website Complimentary conference registrations Sponsor recognition onsite Complimentary mailing lists (student sponsorships include student mailing lists) Recognition during the General Sessions Sponsor ribbons
*All benefits are subject to print deadlines.
Many of the sponsorships include more benefits for your company than listed above. All sponsorships will be individually packaged for maximum exposure. SHRM Conference Bags $42,500 SOLD OUTPut your company’s logo in the hands of more than 15,000 attendees and guarantee that it is seen all over Chicago by sponsoring the conference bags. Conference Notebook $15,000 SOLD OUTBe the official sponsor of the conference notebook that is given to every registrant in their conference bag. Your company’s logo will appear on the front cover of the notebook along with your company’s black and white ad on the back cover of the notebook. The SHRM Exposition Planner $15,000 SOLD OUTThe SHRM Exposition Planner is mailed to all preregistered conference attendees with their badges four weeks before the conference. The Exposition Planner contains a floorplan, a list of all exhibitors, registration hours, special events and other pertinent details of the conference. One full panel will be reserved for your four-color message. Conference ProgramThe official guide to all concurrent sessions, special events,
and keynotes, the Conference Program is given to every conference
attendee in their registration bag. Four-color ad on back cover: $15,000 SOLD OUT Four-color ad on inside back cover: $12,000 SOLD OUT Exhibit DirectoryThe Exhibit Directory is every conference attendee’s guide to all vendors and events in the exhibit hall. The Exhibit Directory includes an alphabetical list and description of all exhibitors plus a listing of companies by product and service categories. This sponsorship includes one four-color ad on the back cover of the conference program or one four-color ad on the inside back cover. Four-color on back cover: $15,000 SOLD OUT Four-color on inside back cover: $12,000 SOLD OUT Badge Holders $20,000 SOLD OUTReach every registrant at the conference by sponsoring the wallet that holds each attendee’s name badge. Your company name and logo will be visible every time an attendee puts on their badge. SmartBadge $17,500 SOLD OUTThe SmartBadges electronically store vital attendee information, which is transferred to exhibitors when swiped through an electronic reader. Attendees use the SmartBadges throughout the convention to request information on various companies’ products and services. Your two-color logo and booth number will appear on the front of 15,000 plastic, wallet-sized cards that are distributed to every conference registrant with their registration materials. Internet Stations $30,000 SOLD OUTHelp attendees stay in touch with the outside world while attending the conference by sponsoring the Internet Stations. Your company logo will be prominently displayed on two stations in McCormick Place as well as on the screensavers of each monitor. Relaxation Station $9,000 SOLD OUTThis will be the spot for conference attendees to visit to rid themselves of those knotted muscles and other aches and pains from the stress of burning the candle at both ends! Sure to be a popular stop for all conference attendees. Sponsorship includes one massage station in your booth. Shuttle Buses $45,000 SOLD OUTHave your message seen on the shuttle buses throughout Chicago by becoming the sponsor of the SHRM Shuttle. Sponsorship includes a Queen Wrap graphic on at least 15 all day buses. SHRM Conference Map $20,000 SOLD OUTGiven to all conference attendees, the official conference map includes a detailed city map of Chicago, Convention Center maps, Conference Schedule and a map of the exhibit hall. The back panel of the fold out map is reserved for your four color message. Rise & Shine Coffee Breaks $7,500 each SOLD OUTMonday, June 23, 7:00 a.m.–8:15 a.m.SOLD OUT Tuesday, June 24, 7:00 a.m.–8:15 a.m. Sponsor the coffee provided for the more than 3,000 early risers who attend the Rise & Shine concurrent sessions that take place bright and early on Monday and Tuesday of the conference. Sponsorship includes napkins and coffee cups with your company logo. Press Room $7,500 SOLD OUTThe Press Room is the information center for all domestic and international press covering the SHRM conference. Whether they are phoning in a hot lead, typing an article or just need a place to grab a bite to eat, all members of the trade and consumer press gather in the Press Room. Volunteer Lounge $7,500 SOLD OUTThe Volunteer Lounge is the hub of the volunteer network. More than 700 human resource executives from the Chicago-area will volunteer their valuable time to the success of the conference. This is the perfect opportunity to get information on your company into the hands of people from the local HR community. SHRM Meet-to-Eat/Restaurant Reservations Booth $5,000 SOLD OUTSponsor the booth that encourages attendees and exhibitors to network while enjoying the food and fun of Chicago. SHRM Luggage Check $5,000 SOLD OUTAvailable for attendees Saturday through Wednesday. Sponsorship includes signage at a luggage check location.
Events in the HRM Marketplace® ExpositionGrand Opening Reception $25,000 SOLD OUTSunday, June 22, 4:00 p.m.–7:00 p.m. The best-attended reception at the convention, the Grand Opening Reception signals the opening of the exhibit hall and begins immediately following the opening general session. This great networking opportunity is the ultimate forum for your company to promote your products and services. Sponsorship includes sponsor signage during the event and napkins with your logo. Coffee Cups & Napkins SOLD OUTPut your company logo and booth number on the napkins and coffee cups used during the coffee breaks in the exhibit hall-more than 20,000 cups and napkins during each coffee break! You supply your logo, we’ll take care of the rest! Monday, June 23: $10,000 Refreshment Break $8,500 SOLD OUTMonday, June 24, 3:15 p.m.–4:00 p.m. Exhibit Hall Boxed LunchesYour company logo will be prominently displayed on napkins at the event, plus a sticker with your company logo and booth number will be placed on the outside of more than 13,000 boxed lunches! Sponsorship includes sponsor signage during the event. Monday, June 23: $15,000 SOLD OUT Tuesday, June 24: $15,000 SOLD OUT OR Purchase both Monday and Tuesday for: $25,000 Exhibit Hall Grand Prize $7,000 SOLD OUTBecome part of the excitement as thousands of conference registrants gather on the last day of the trade show for the grand prize drawing in the exhibit hall. As the grand prize sponsor, you will be able to address the crowd gathered for the drawing and announce the winner!
General SessionsIn addition to pre-show promotion, all general session sponsorships include exclusive identification as the sponsor of the general session, 25 premium seats during the general session, recognition of sponsor’s delegation from the podium and prominent display of sponsor’s logo 20 minutes prior to beginning of the general session. Opening General Session $25,000 SOLD OUTSidney Poitier Sunday, June 22 Monday General Session $20,000Patrick Lencioni Monday, June 23 Tuesday General Session $20,000 SOLD OUTDoris Kearns Goodwin Tuesday, June 24 Closing General Session $15,000 SOLD OUTNancy Giles Wednesday, June 25
Special Areas & ActivitiesHRCI Hideaway $30,000 SOLD OUTSponsor the lounge that caters to this exclusive group of senior-level HR professionals. The HRCI Lounge offers individuals certified with the PHR, SPHR or GPHR designation the opportunity to network, discuss issues and conduct business in a casual atmosphere. SHRM Foundation Donor Appreciation Breakfast $7,500 SOLD OUTHeld Monday morning, the breakfast is open to all SHRM Foundation donors. The attendees will include board members from SHRM, the SHRM Foundation and the Human Resource Certification Institute, as well as distinguished guests, partners and supporters of the SHRM Foundation. SHRM Foundation Auction at the Partner’s Reception $7,500 SOLD OUT(Two sponsorships available) The auction is a wonderful way to engage SHRM partners while sponsoring the SHRM Foundation annual fundraising event. Sponsorship includes name and company recognition on auction catalogue which is sent to all Partner Reception invitees. Tuesday Night Event $25,000(Two sold, one available) Gain additional exposure and entertain clients and staff by sponsoring the Tuesday Night Event featuring Lionel Richie. Student ProgramsShow your support of the future of HR by sponsoring the SHRM Student Program. More than 300 students representing a multitude of colleges and universities from across the country will participate in this year’s conference. Sponsorship gives you access through SHRM mailing lists, visibility on the SHRM Web site, and recognition in printed materials. Platinum: $10,000 Gold: $5,000 Silver: $3,000 SHRM Student Union $5,000This new networking lounge is available for student attendees to relax, unwind and network. In addition to complimentary refreshments and Internet access, the Student Union will also provide students a chance to network with their peers, plan their conference activities, obtain resume writing assistance and mentoring, or learn more about the various ways in which SHRM can help them transition from backpack to briefcase. Global Networking Lounge $7,500 SOLD OUTThe Global Networking Lounge offers international guests and attendees involved in the global HR community the opportunity to network, discuss global issues and conduct business in a casual atmosphere. International Welcome Reception $5,000 SOLD OUTThe International Welcome Reception offers an exceptional opportunity to meet and greet attendees involved in the global HR community in a festive setting. Hotel Room Key Cards $17,500 (each) SOLD OUTPut your four-color message on the hotel room keys of the attendees staying in either the Sheraton or Hyatt Regency Chicago hotels. Hotel Room Drops SOLD OUTHotel room drops are available on a first-come, first-served basis to SHRM exhibitors at our headquarter hotels. Please contact Elizabeth Ambacher at eambacher@shrm.org for more information on logistics and hotel availability. Hotel room drops do not include sponsor benefits. Hyatt Regency Chicago $2,500 + hotel fees Sheraton Chicago $2,500 + hotel fees Please contact Elizabeth Ambacher (eambacher@shrm.org) or Emile Davis (edavis@shrm.org) with any sponsorship inquiries.
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