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Now What? Employer Benefits Obligations Post-DOMA
 

By Stephen Miller, CEBS  6/26/2013
 

updated 9/23/2013 

Update: Same-Sex Marriages OK'd for Pretax Benefits


On Aug. 29, 2013, the IRS issued Revenue Ruling 2013-17, stating that employees who pay for employer-provided health insurance for their same-sex spouse may treat these costs as excludable from federal income taxes, even if they live in a state that doesn't recognize their marriage. State income taxes are another matter. See the SHRM Online article "
IRS Recognizes All Same-Sex Marriages for Pretax Benefits."

In September 2013, the IRS issued Notice 2013-61, providing special administrative procedures for employers to correct overpayments of employment taxes for 2013 and prior years with respect to certain same-sex spouse benefits, including overpayments that result from a taxpayer's retroactive application of the holdings of Revenue Ruling 2013-17.

In December 2013, the IRS updated its FAQs for Individuals of the Same Sex Who Are Married Under State Law with new questions and answers that further clarify how employers administer their plans, including reimbursing an employee for an overpayment of Social Security and Medicare taxes and income tax withholding with respect to same-sex spouse benefits.

Additionally, in Notice 2014-1, issued on Dec. 16, 2013, the IRS clarifies certain questions regarding the way in which the rules governing cafeteria plans, flexible spending accounts (FSAs) and health spending accounts (HSAs) should be applied in situations involving same sex spouses, according to an alert by law firm Ford & Harrison LLP.

On June 26, 2013, the U.S. Supreme Court, in United States v. Windsor, found unconstitutional Section 3 of the federal Defense of Marriage Act (DOMA), which had prohibited the federal government from acknowledging marriages between same-sex couples. Same-sex marriages were recognized as legal by 12 states and the District of Columbia at the time of the ruling.

In a related case, Hollingsworth v. Perry, the court ruled that those challenging a California state court decision that made same-sex marriage legal in California (by overturning a state ballot initiative known as Proposition 8) lacked standing to do so—a finding that soon after restored legal same-sex marriage in the state, and increasing the total of states recognizing same-sex marriages to 13.

“The Windsor decision is as many expected,” Roberta Chevlowe, senior counsel in law firm Proskauer's employee benefits practice center in New York, told SHRM Online. While the court held that Section 3 of DOMA (which defines ‘marriage’ and ‘spouse’ as excluding same-sex partners) is unconstitutional on equal-protection grounds, the decision does not force same-sex marriage on the states, which appear to continue to be free to define marriage as they wish and not recognize same-sex marriage.”

For employers, the Windsor decision means that there is much work to do with regard to the employer's benefit plans, even for employers who do not operate in states that recognize same-sex marriage,” Chevlowe added. On the health benefits side, among other things, employers will need to revisit the definition of ‘spouse’ in their plans to ensure that the definition is consistent with the employer's intent, in light of the decision. Employers may also need to cease imputing income to employees for the value of the health benefits they provide to same-sex spouses. With regard to qualified pensions, plan language and procedures will need to be considered because same-sex spouses have additional rights to federally protected benefits.”

In addition, Employers should expect that employees will immediately start asking questions about their rights with regard to various employee benefits, and employers will need to consider carefully the scope of the decision and various issues relating to the implementation and effective date of the decision with regard to these issues,” Chevlowe said.

Expanded Obligations

In an e-mail, Todd Solomon, an employee benefits partner at law firm McDermott Will & Emery LLP in Chicago, identified the following as key benefits implications for private-sector organizations (but not necessarily state government and church employers) now that Section 3 of DOMA has been struck down.

For a legally married couple who live in a state where same-sex marriage is recognized:

  • Federal laws governing employee benefit plans will require companies to treat employees’ same-sex and opposite-sex spouses equally for purposes of the benefits extended to spouses.

  • Employers with self-insured welfare plans (meaning benefits are paid out of the company’s general assets) may not have to extend spousal-benefit coverage to same-sex spouses, because federal law does not require spousal welfare-benefit coverage and because state insurance law mandates do not apply to self-insured plans. However, employers that continue to provide benefit coverage only to opposite-sex spouses are almost certain to face legal challenges under federal discrimination law," Solomon advised.

  • Employees will no longer have to pay federal income taxes on the income imputed for an employer’s contribution to a same-sex spouse’s medical, dental or vision coverage. And workers can pay for same-sex spouses’ coverage on a pretax basis under a Section 125 plan.

  • Businesses will have to offer COBRA continuation coverage to same-sex spouses.

  • Employers with pension plans will be required to recognize same-sex spouses for purposes of determining surviving-spouse annuities. Same-sex spouses must also agree to receive payment of their deceased spouse’s pension benefits in a form other than a 50 percent joint and survivor annuity, with the same-sex spouse as the beneficiary.

  • Organizations with 401(k) plans will have to recognize same-sex spouses for purposes of determining death benefits, and same-sex spouses must consent to beneficiary designations.

  • Employees must be permitted to take family and medical leave to care for an ill same-sex spouse.

The above rules only apply to same-sex spouses who were married in and live in a state where same-sex marriage is legal,” Solomon clarified. “The big open question is what happens to same-sex spouses who live in states such as Florida or Texas," which don't recognize same-sex marriages. No one can answer the question until additional guidance is issued. It is possible that the answer can vary for different purposesfor example, state of residence will likely carry the day for tax filing and imputed income purposes, but it is possible the IRS could say that 'state of celebration' governs for pension plan purposes. In the meantime, it appears that employers can choose either approach, but it will be imperative to amend plans to add clear plan language to document the employer's approach.”

The decision will affect retirement plan administration because plans will have to obtain the consent of the same-sex spouse to permit a waiver of the qualified joint and survivor annuity (QJSA) form of benefit or for any other purposes for which the consent of an opposite-sex spouse is required,” in states that recognize same-sex marriages, concurred Leslye Laderman and Marjorie Martin, principals at Buck Consultants LLC. It is unclear from the Windsor ruling whether employers will be required, or permitted in the case of the QJSA, to recognize same-sex spouses of employees living in states that do not recognize same-sex marriages as spouses for purposes of these laws. Additional guidance is needed.”

Retroactive Benefits

Another question is whether employees can claim benefits retroactivelyfor instance, seeking past tax relief for spousal health care benefitsif they've been married to their same-sex spouse in a state that recognizes same-sex marriage. Solomon observed: It is certainly not clear yet, but I would think employees should be able to amend tax returns for open years to claim refunds. And employers should be able to get refunds of FICA taxes for prior open years.” 

Retroactivity “is one of the most important practical questions facing employers and plan sponsors” following the DOMA ruling, added Joanne Youn, an ERISA and benefits law attorney at Caplin & Drysdale in Washington, D.C. While the court did not specifically address retroactivity broadly, the decision arose out of a claim for refund of estate taxes paid by a same sex-spouse in a prior tax year. The IRS has authority under existing law to grant relief from retroactivity; however, even if it were to do so, its authority would not extend to other statutes affecting employee benefits, such as ERISA.”

The decision references the fact that over 1,000 federal laws contain provisions specifically applicable to spouses that may be affected and should be coordinated,” Youn noted. Therefore, I would expect that additional guidance will be issued in the coming months.”  

Update: One Sept. 23, 2013, the IRS issued Notice 2013-61, providing special administrative procedures for employers to correct overpayments of employment taxes for 2013 and prior years with respect to certain same-sex spouse benefits, including overpayments that result from a taxpayer's retroactive application of the holdings of Revenue Ruling 2013-17.

Deferring to State Law

Rita F. Lin, a partner at Morrison Foerster in San Francisco, said that many federal laws governing spousal benefits do not contain a statutory definition indicating which law governs whether an individual is “married.”

Typically, federal laws defer to state law on this issue,” Lin explained, “but it will often be an open question under choice-of-law principles whether the applicable state law is the law of the state in which the couple was married or the state in which the couple currently resides. Some federal statutes (e.g., Social Security) look to whether a couple is married at the time that benefits are sought, which may suggest that the law of the state of current residence will apply. Others (in the immigration context) look to the state where the couple was married.”

Lin revealed that there are rumors that the administration may be considering an executive order that directs federal agencies, in interpreting federal statutes, to treat the state where the marriage celebration occurred as the governing state for purposes of determining whether couples are married.” She added: “I would note that, though there may be some short-term confusion, this is not technically a new issue. The states vary in their definitions of marriage on issues like common-law marriage, first-cousin marriage and age of eligibility, so this could always be an issue when married couples move to a new state that does not recognize their marriage. Of course, the issue is now going to be presented on a much larger scale than before, so we may see an attempt to resolve this in a more uniform fashion.”

Presidential Action

Similarly, Hunter T. Carter, a litigation partner at Arent Fox in New York and Washington, D.C., said: “The president is crucial to implement the Supreme Court decision overturning DOMA, and employers will be watching to see what the president does. Everywhere he can do so, President Obama is expected to approve regulations and interpretations that apply the term ‘spouse’ to same-sex couples who were legally married, regardless where the couple was from or has moved.”

Changing regulations that define spouse" may take longer than an executive order, Carter said, but again, President Obama will be crucial. Currently, the IRS and Social Security determine marriage status by where the couple lives, not where they married, so anyone in the 38 states that don't yet recognize or allow same-sex marriage will be unmarried for IRS and Social Security purposes until regulations can be changed. This is true even though they are otherwise identical to their neighbors who may have married in another state, like New York, which also allows same-sex marriage. Other agencies will not need to change, like the Defense Department, which interprets marital status based on where the couple was married.”

Adjusting Systems, Awaiting Guidance

The impact of the ruling may be very broad, potentially affecting hundreds of laws and regulations upon which payroll, HR and employee benefits systems are based. Additionally, its effect may not be clear until the various federal and state regulatory authorities issue revised guidance,” commented payroll and benefits administrator ADP, which is assessing the impact of the ruling on federal laws including the Internal Revenue Code, COBRA and the Family and Medical Leave Act (FMLA).

Pointing to unresolved issues facing plan sponsors that operate nationally, Scott Macey, president of the ERISA Industry Committee (ERIC), which advocates for employers, issued a comment noting:

“[The] rulings by the U.S. Supreme Court could have a significant impact on the way employee benefit plans are administered. Companies will need to carefully evaluate their plans in light of these decisions. …

“Notably, the decisions leave many issues unanswered. Among the issues that will need to be addressed further include how quickly plans will need to act as a result of the Court’s decisions and the best methods for implementing these changes. Employers clearly will want to review their current plans and policies with respect to same-sex spouses to determine whether they are in compliance with applicable post-decision rules, determine what actions need to be taken, and what areas might need further clarification from the federal government or the courts.”

Advises Buck Consultants, "Using multiple definitions of spouse, in addition to complicating the administration of employer plans and uniform application of various employment policies, may inadvertently create employee relations issues. For that reason, employers may want to consider a uniform definition of spouse for as many plans and policies as possible."  

Stephen Miller, CEBS, is an online editor/manager for SHRM. 

Related SHRM Articles:

The Future of Domestic Partner Benefits, SHRM Online Benefits, October 2013

IRS Recognizes All Same-Sex Marriages for Pretax Benefits, SHRM Online Benefits, August 2013

DOMA Ruling Will Change FMLA Administration, SHRM Online Legal Issues, July 2013

Supreme Court Strikes Section 3 of DOMA, Vacates California Prop 8 Case, SHRM Online Legal Issues, June 2013

Amending Plan Documents to Recognize Same-Sex Spouses, SHRM Online Benefits Discipline, June 2010

Related External Legal Analyses:

Beneficiary Designations and Spouse Definitions Need to be Updated, Winstead PC, December 2013

The DOMA Decision and Retirement Plans: Discussion and Checklist for Plan Sponsors, Vanguard, November 2013

Supreme Court DOMA Decision Creates Compliance Conundrum for Employers, Buck Consultants, July 2013 

What the U.S. Supreme Court’s DOMA Decision Means for Benefit Plans, Sibson Consulting, July 2013

Supreme Court Strikes Down DOMA: What This Means in the Workplace, Davis, Malm & D'Agostine P.C., June 2013

The Supreme Court Strikes Down DOMA—Benefit Plan Sponsors Have Much to Consider, Epstein Becker & Green, P.C., June 2013

Impact of Supreme Court’s DOMA Ruling on Accountable Care Act Programs, Jackson Hewitt (via NPR.org), June 2013

Supreme Court Changes Landscape with DOMA Decision: A Primer for Employee Benefit Plans, Kilpatrick Townsend, June 2013

Supreme Court Strikes Down DOMA: What It Means for Employee Benefit Plans, Nixon Peabody LLP, June 2013

Related External Articles:

Changes Loom for Employers, Wall Street Journal, June 2013

Many Companies Will See Modest New Benefits-Related Costs Resulting from DOMA Ruling, CFO, June 2013

Supreme Court Decision Triggers Massive Overhaul of Regulations, The Hill, June 2013

Ruling Clears the Way for More Benefits for Same-Sex Couples, NPR.org, June 2013

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