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Members may download one copy of our sample forms and templates for your personal use within your organization. Please note that all such forms and policies should be reviewed by your legal counsel for compliance with applicable law, and should be modified to suit your organization’s culture, industry, and practices. Neither members nor non-members may reproduce such samples in any other way (e.g., to republish in a book or use for a commercial purpose) without SHRM’s permission. To request permission for specific items, click on the “reuse permissions” button on the page where you find the item.
How do we handle student membership applications?
Completed membership applications should first be reviewed and signed by the chapter advisor to indicate that the applicant is an eligible student. Next, be sure to write your chapter number in the space provided (some chapters fill in this space before distributing applications). This ensures that your members will be assigned to the correct chapter. Take a moment to review the payment amount. National student dues are currently $40 per year. If your chapter collects local dues in addition to national dues, have the applicants write two separate checks, one to the local chapter and one to SHRM. Then forward the SHRM check with the application to the national office and keep the local dues for your chapter. Applications sent without payment or with incorrect payments will not be processed and will be returned to the applicants.
Applications and payments should be sent immediately by mail to: Society for Human Resource Management, P.O. Box 79482, Baltimore, MD 21279-0482 (allow 4-6 weeks for processing) By fax to: (703) 535-6490 (allow 2-3 weeks for processing) or
join online immediately.
Should we send applications to SHRM with individual checks?
It is preferable to send an individual check or money order with each application. Sending a group chapter check with a group of applications makes more work for the chapter and makes it difficult to track payments in the event of a future problem or question on an application. Plus, holding applications until one group check is created will cause unnecessary delays in the start of membership services for your applicants. If your chapter collects local dues in addition to national dues, have the applicants write two separate checks, one to the local chapter and one to SHRM. Then forward the SHRM check with the application to the national office and keep the local dues for your chapter.
How do students renew their memberships?
Students can renew their memberships in one of two ways:
Both methods have the same result. If a student receives an invoice and he/she is still a student, or will be graduating but beginning a graduate program, the student may renew as a student member. If the member is no longer a student when their membership expires, or is about to graduate, the member should choose the conversion option and convert their membership to full professional status at the special half-price rate.
Click here for more information on converting to full membership.
What should we tell a student who wants to join but is not eligible for national student membership?
If an applicant does not meet the necessary qualifications for national student membership, they can still join and participate in SHRM. Give them the following options:
How do graduating student members convert their memberships to professional status?
A special offer is made to student members who are graduating. They can upgrade their membership to a regular SHRM associate, general, or professional membership for half-price. A regular membership normally costs $199, but for student members, the first and second year of professional membership is just $99.50 each year, a savings of $200. To take advantage of this offer, students must apply within six months of the expiration date of their student membership. Example: a student member graduates in May and their membership expires in June. They can apply for conversion in July, August, September, October, November, or December, three months after the expire date (not the graduation date).
What does the chapter need to do in order to be recognized as active by the national office?
To be recognized as an active, affiliated SHRM student chapter, your chapter must first have completed the affiliation process and received a chapter charter. After receiving a charter, the group must maintain membership of at least 8 national members as of November 30th each year. In addition, a Student Chapter Information Form must be submitted each year by September 30th to notify the national office of chapter contact information and current officers. Participation in the annual Merit Award competition is strongly encouraged, though not required to maintain your charter. If your chapter has been inactive for an extended period, it may be necessary to complete the affiliation process again to re-charter the chapter. Contact
Student Programs if you are in this situation.
Can we use the SHRM logo?
Note: Be careful not to mislead people with statements on business cards such as "President, Society for Human Resource Management." If you want to include your position as a chapter officer, be sure to state it clearly (e.g., "President, University of Texas student chapter, Society for Human Resource Management").
Why are members still listed on our chapter roster who have already graduated?
When a student joins the Society, they receive twelve full months of membership regardless of when they graduate. Students appearing on your roster still have active student memberships even though they graduated during the membership year. These students will be included in your chapter's membership count until their memberships expire or they convert to regular membership.
If you do not wish to have them included in your membership count or listed on your roster, please complete the
SHRM Student Chapter Roster Update Request form requesting that the students be removed from the chapter's membership roster. The students will be assigned to "member-at-large" status. This means they will still be national members, but they will no longer be recognized as members of your chapter.
Why are some of our chapter members not listed on the roster we received from SHRM?
Members missing from a chapter roster is usually due to one of three factors:
This can easily happen at schools with several chapters at different campuses, or at schools with both a graduate and undergraduate chapter of SHRM. To prevent this, be sure to note the correct chapter number on the application before mailing it to SHRM. If you suspect that members may have been assigned to the wrong chapter, please contact the Student Program Manager to have the records corrected.
Can students from other schools without chapters participate in our chapter activities?
Yes, if approved by your chapter. Students from other schools will not be officially counted as members of your chapter, but they are welcome to participate in your activities if your chapter members feel it is appropriate. If there is sufficient interest in SHRM at another school, encourage the students there to begin their own SHRM chapter.
What is a Merit Award?
The Student Chapter Merit Award program recognizes chapters for outstanding activities and programs in four broad areas:
Section 1 of the Merit Award Application (Year-end Report) is required of all chapters regardless of award eligibility. All active SHRM student chapters, regardless of their size, are eligible to compete for award level status.
The Student Chapter Merit Award Planning Workbook is available on or about April 1 each year in the SHRM Student Member Center. The planning workbook should be used as a tool for planning activities throughout the year. The online year-end report outlining the chapter's activities for the period April 1 through the following March 31 is due no later than April 15 following the end of the award year period. Some supporting documentation is required. All submissions are online - hard copy submissions are not accepted. Contact the Student Programs Department for more information.
Why should my chapter apply for a Merit Award?
Completing a Merit Award Year-end Report is a way to review and evaluate your chapter's progress towards its goals. Just as a company has a mission statement, your chapter should have a unifying purpose. Winning a Merit or Superior Merit Award or an Honorable Mention distinction provides you with national recognition for a job well done. Plan to participate this year and enjoy the following rewards:.
Do you have any tips for successfully competing for a merit award?
Yes. For more information on how to compete for a merit award,
How do I get a copy of the Merit Award application?
The Student Chapter Merit Award Planning Workbook outlines the scope of work for the academic year. It can be
downloaded here. The year-end report is an online form
available here on or after May 1 of the award year.
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