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Communicating with Employees (articles and samples)


Whether you want to encourage employees to get vaccinated against COVID-19 or you need to communicate a COVID case to your workforce, this resource has you covered. We've compiled articles and samples under these headings:

Communicating About Vaccines

Communicating a COVID-19 Diagnosis in the Workplace

Communicating During the COVID Pandemic

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Communicating About Vaccines

How Employers Are Educating Employees About Getting Vaccinated
CDC Recommends Employer Steps to Increase Vaccine Acceptance
SHRM | Apr 2021

The Best Ways for Employers to Promote COVID-19 Vaccines
U.S. Chamber of Commerce | Mar 2021

A Conversation Guide for Managers: Talking with Employees about COVID-19 Vaccines
Health Action Alliance | Apr 2021

How employers can communicate the facts about COVID-19 vaccines
Willis Towers Watson | Feb 2021

Communicating With Employees About COVID-19 Vaccines
Bouchey and Clarke | Feb 2021

How Employers Should Communicate With Employees About COVID-19 Vaccines
Launchways | Feb 2021

Sample Communications

Memos to Employees About Vaccinations

Sample Facility Letter to Staff and Letter to Employees

Memo to Employees Encouraging COVID-19 Vaccines
Association for High Technology Distribution

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Communicating a COVID-19 Diagnosis in the Workplace

Communicating with Employees About a Positive COVID-19 Case in the Workplace
Holland & Hart | Jul 2020

What Should Businesses Tell Employees and Third Parties When an Employee Tests Positive for COVID-19?
Nexsen Pruet | Jun 2020

FAQ: Notification to Employees and Customers After a COVID-19 Diagnosis
Perkins Coie | Various updates

COVID-19 Exposure Communication Guidance
University of Minnesota | Jan 2021

Sample Communications

Notice of Workplace Exposure to a Communicable Disease

Sample Notification to Workforce page 12
Sample Notification to Customers and Third Parties page 14
Sample Media Notice page 15
Ballard Spahr

Model Announcement to Employees About Positive Test
Authorization To Disclose COVID-19 Diagnosis
Fisher Phillips

COVID-19 Exposure in the Workplace
Bernard Health

Communicating During the COVID Pandemic

One year later: Lessons & resources for communicating during the coronavirus crisis
Sprout Social | Mar 2021

5 Tips for Clear Communications While Working from Home
BioSpace | Mar 2021

The impact of COVID-19 on emergency communications
Security Magazine | Mar 2021

9 steps for communicating with employees during the COVID-19 crisis
Ragan | Dec 2020

Communication in the time of COVID: tips for effectively engaging with employees
Chief Learning Officer | Nov 2020

Communicating during COVID-19
Foodservice Equipment & Supplies | Nov 2020

Sample Communications

Communication Resources (multiple languages)

Return to Work
Return-to-Work Guide for Employees – customizable PowerPoint Presentation
COVID-19 Employee Return-to-Work Survey
Notice of Recall
Memo: COVID-19 Employee Screening Procedures
COVID-19 Employee Health Screening Form
COVID-19 Employee Self-Certification to Return to Work
Health Screening Form for Visitors
Letter to New Hire - Start Date Postponed

Layoffs, Furloughs and Pay Reductions
Notice of Pay Reduction to All Employees
Layoff FAQs for Employees
Notice of Reduction in Force (RIF) Due to Coronavirus
Notice of Temporary Layoff or Furlough Due to Coronavirus
Termination Letter - Layoff and/or Downsizing
Announcement of Layoff and/or Downsizing
Severance Waiver and General Release: Group Layoffs of Employees Age 40 and Over (OWBPA compliant)

Additional COVID-19 Tools and Samples

Templates and Forms
Fisher Phillips

Sample Communications in the Resource Library


Coronavirus Warning for Business Entrances
Social Distancing Guidelines at Work
Stop the Germs at Work

Protect Others from Getting Sick
Coping with Stress During the COVID-19 Outbreak
Practice Food Safety
World Health Organization

New and Updated COVID Express Requests
Masks/Face Coverings in the Workplace
Reopening Your Workplace
Addressing Fears About Returning to the Office
Communicating with Employees About Vaccines and More
Responding to an Employee's COVID-19 Diagnosis
Vaccine: Mandating or Not | Asking Vaccination Status | Employee Refusals | Myth Busters
COBRA Subsidy:  General  |  Special Election Notice Due 5/31
Reboarding Your Workforce
Retaining Your Remote Employees
Preparing Pets for Your Return to the Office
Video Meetings:  Fatigue  |  Etiquette

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