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Members may download one copy of our sample forms and templates for your personal use within your organization. Please note that all such forms and policies should be reviewed by your legal counsel for compliance with applicable law, and should be modified to suit your organization’s culture, industry, and practices. Neither members nor non-members may reproduce such samples in any other way (e.g., to republish in a book or use for a commercial purpose) without SHRM’s permission. To request permission for specific items, click on the “reuse permissions” button on the page where you find the item.
Many chapters desire to formalize their installation of incoming chapter officers by administering an oath of office. Accordingly, some chapters have used all or variations of the following as part of their formal installation ceremony.
President's Oath and Charge of Office
(Officer's name), will you please rise and approach the podium? You have been constitutionally elected president of this chapter of the Society. It will be your duty to preside at meetings, to enforce impartially the bylaws of the chapter, to function in every respect as (your chapter's name) chief administrative, managerial and executive officer. You shall authorize all expenditures of the chapter funds upon approval of the Board of Directors. It will be your duty to guide the officers and directors in developing the chapter's aims and objectives. You are charged with the responsibility for the proper functioning of all committees. (Officer's name), you should at all times be watchful for activities, projects and programs which will be helpful to your officers, directors, chairpersons, members, chapter and the Society as a whole. You must become familiar with Roberts Rules of Order, the Society's and your chapter's bylaws. In the last analysis the ultimate success of this organization rests in your hands.
(Officer's name), are you prepared to take the oath of office as president of (chapter's name)?
Please raise your right hand and repeat after me the oath of office. In the presence of honored guests and the members here assembled I, (officer's name), do solemnly promise and pledge that I will faithfully execute the duties of president of (your chapter name) to the best of my knowledge and ability, to commit myself to the Society's Code of Ethics, further the objectives of this chapter and assume full responsibility for this honorable organization.
By the authority vested in me by the Society, I now proclaim you duly installed as president of (chapter's name).
I congratulate you upon your election.
Vice President's Oath and Charge of Office
Will (officer's name) please rise and approach the podium? The office of vice president is an important post. It will be your duty to preside in the absence of the president, as such, to conduct the duties as are specifically prescribed in your chapter's bylaws. You must immediately familiarize yourself with the rules of parliamentary procedure and the bylaws of (your chapter name).
Are you prepared to take the oath of vice president of the (chapter name)?
Please raise your right hand and repeat after me the oath of office.
Oath for Installation of New Officers
In the presence of this company here assembled - I, (officer's name), do solemnly promise and pledge - that I will faithfully discharge the duties of vice president - to the best of my knowledge and ability.
Secretary-Treasurer's Oath and Charge of Office
Will (officer's name) please rise and approach the podium? The office of secretary-treasurer is one of supreme importance and high trust. It will be your duty to record the minutes of all meetings, to be the custodian of the chapter's funds, to conduct the chapter's correspondence, to keep accurate records, to be ready to give reports involving your office and to collect all dues and assessments from the membership. Your books and accounts shall be open to inspection at reasonable times and as directed by the chapter's bylaws.
(Officer's name), are you ready to take your oath of office as secretary-treasurer of (chapter name)?
In the presence of honored guests and members here assembled - I, (officer's name), do so solemnly promise and pledge - that I will faithfully and honestly- discharge the duties of secretary-treasurer to the best of my knowledge and ability.
Director's Oath and Charge of Office
Will (director(s) name) please rise and approach the podium? You have been elected in accordance with your constitution to the important office of director(s). You are worthy of the honor bestowed upon you. Your business experience, your zeal and loyalty to the society constitute you an admirable executive board of directors. It will be your solemn duty to work with the president, other elected officers and the membership to advance the society and to faithfully perform the duties of your office as prescribed in your bylaws. Are you prepared to take the oath of office as director(s) in (your chapter's name)? Please raise your right hand and repeat after me the oath of office.
In the presence of honored guests and members here assembled - I, (director(s) name), do solemnly promise and pledge - that I will discharge the duties of my office to the best of my knowledge and ability.
I congratulate you upon your election.
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