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Members may download one copy of our sample forms and templates for your personal use within your organization. Please note that all such forms and policies should be reviewed by your legal counsel for compliance with applicable law, and should be modified to suit your organization’s culture, industry, and practices. Neither members nor non-members may reproduce such samples in any other way (e.g., to republish in a book or use for a commercial purpose) without SHRM’s permission. To request permission for specific items, click on the “reuse permissions” button on the page where you find the item.
As part of your Chapter Merit Award Application process each year, you are asked to submit a copy of your chapter's membership roster. Maintaining a minimum of eight SHRM student members in your chapter is one of the requirements for good standing.
Chapters are asked to audit their membership roster at least once per year to ensure that the SHRM records match the chapter's records. There are a variety of reasons why chapters are asked to review their rosters and report missing members, students who do not belong to the chapter and/or students who have graduated.
To ensure that SHRM is accurately tracking in-chapter and non-chapter student member membership numbers.To ensure that SHRM is effective in monitoring student member eligibility. This helps SHRM to keep the cost of student membership low, as well as provide special student membership conversion pricing.To ensure that SHRM has the correct contact information and graduation dates on file. This allows SHRM to deliver the digital HR Magazine, membership renewal notices and student membership conversion offers.
To start the audit process, request a copy of the SHRM-generated roster for your chapter from Student Programs at firstname.lastname@example.org. Compare the SHRM-generated roster to your chapter's own membership list, noting any changes that will be needed. Use the SHRM Student Chapter Roster Update Request form to report all changes to SHRM. After SHRM updates this information, your chapter advisor will receive a revised roster. This process typically takes 3-4 business days.
To ensure that the roster you provide to SHRM with your Merit Award Application is the most current and accurate version, please do not wait until the year-end report is due to submit roster updates and corrections. Any change requests must be submitted to SHRM prior to March 1 to avoid delays in your award submission.
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