Your Guide to Applicant Tracking Systems

Your Guide to Human Resource Management Systems


* For a side-by-side comparison of systems, check the box next to each provider and the box above each of the system attributes you would like to compare.

 

  HRMS Provider

ADP Vantage HCM

Large
  • Chobani
  • Toyota Industries North America
  • Focus Brands
$$$$
  • System compares key HRMS metrics to summarized market statistics from thousands of ADP clients and millions of employees.
  • System delivers real-time visibility on attendance and overtime data.
  • It also includes alerts when employees are nearing Affordable Care Act benefits thresholds, with support for IRS forms 1094-C and 1095-C.
  • Platform minimizes errors with automated employment tax, wage garnishments and unemployment claims.
  • System determines if you’re underpaying or overpaying for specific job roles by state and within specific industries.
  • Platform provides a single source for reporting and accountability for payroll around the globe.
  • Configurable, automated scheduling ensures that the right people are in the right place at the right time.

APS

Small
  • Seaside Healthcare
  • Rainbow Sandals
  • Hillside Christian Church
$$$
  • Core HR solution tracks and manages multiple benefit plan types and features built-in integrations for hundreds of benefits providers.
  • Dashboards consolidate all workforce management data into one view.
  • Recruiting system makes it easy to create requisitions and evaluate qualified candidates with a modern, unified solution.
  • Important employee events such as pay changes, position modifications and certification renewals can be tracked and managed.
  • Core reporting includes 80 standard reports and dynamic forms for information on EEO-1, the Occupational Safety and Health Administration, and employee turnover.
  • Mobile time clock uses GPS tracking to capture where employees clock in and out.

Ascentis

Midsize
  • BevMo
  • Ghirardelli
  • Francis Ford Coppola Winery
$$$
  • Company-branded employee portal boosts engagement by serving as central repository for all things employee-related.
  • Paperless open enrollment delivered through self-service portal.
  • Dashboards facilitate compliance with the Affordable Care Act. Focus is on affordability provisions of the ACA, and system supports all three ACA safe harbors.
  • System supports a wide variety of benefits plans with rules-based benefits engines and automatically calculates employees’ and dependents’ eligibility and tracks enrollment changes.
  • Metrics track turnover data by performance review rating, head count by age range, salary ranges by review rating and more.
  • Platform offers more than 300 standard reports and numerous custom reports.

BambooHR

Small
  • 99designs
  • Beans and Brews
  • Disqus
$$$
  • Small and growing companies can transition from spreadsheets to an affordable HRMS.
  • Employee information can be consolidated from all locations into a single view.
  • System creates custom employee user groups with varying levels of systems permissions and access.
  • Global settings support six languages and all popular currencies to track payroll in pesos, yen, euros and other currencies.
  • Automated alerts ensure that you don't miss employee birthdays, anniversaries, training deadlines and more. HR data can be exported into standard or custom reports automatically stored in a report library.

Ceridian Dayforce

Midsize
  • Acco Brands
  • G6 Hospitality
  • Aeropostale Inc.
$$$$
  • Integrated cloud-based application can be used for payroll, benefits, workforce management, talent management and analytics.
  • Robust timesheet and scheduling module allow efficient flow to payroll.
  • One-stop shop for employees to check HR-related information and for managers to access real-time reports; employees have personalized home pages.
  • Dayforce Go product delivers payroll, time, HR and optional benefits administration to small-business employers with 100 to 500 employees.
  • New HTML5-based user interface is mobile-friendly and streamlines workflows.
  • Provides multi-currency support and international personnel tracking.

Cezanne

Small
  • Vegware
  • The Drum
  • Villages Housing
$$$
  • Core HR platforms available, as well as learning, performance management and recruitment systems.
  • System includes embedded workflow tools, automatic event alerts, advanced security and process configuration options.
  • Integrated module manages employee absences and generates related reports.
  • Platform provides automatic calculation of holiday entitlements and streamlines approval processes. Integrated time and attendance module aids time recording from creation of timesheets to authorization and reporting.
  • Performance management system facilitates yearly appraisals and multi-stage reviews throughout the year.

Criterion

Midsize
  • Bank Hapoalim
  • Intra Links
  • Texana
$$
  • System centrally manages all employee information such as contact details, EEO information, W-4 and I-9 status, and benefits details.
  • Automated reporting and forms production in all HR modules streamlines processes.
  • Diverse benefits plans can be managed by establishing and tracking plan details, generating and e-mailing benefits letters, and more.
  • Platform tracks and reports on employee attendance, workers' compensation claims, injuries and training to meet government reporting requirements.
  • System onboards new hires, creates new employee records and distributes needed notifications through easy steps.

Epicor HCM

Large
  • Ennis True Value
  • Echo Group
  • Lightlife
$$$$$
  • Paperless workflows walk managers and employees through administration operations for improved efficiency.
  • Performance management,  reporting and analytics tools help align employee performance with corporate goals.
  • System serves global needs by configuring data fields to reflect format used by employee location.
  • Platform manages recruitment and sourcing, training administration, and benefits programs.
  • System offers option to deploy Epicor payroll or connect to third-party payroll providers.
  • Business intelligence tools facilitate strategic analysis of key business trends.

Fairsail

Midsize
  • SolarWinds
  • Monitise
  • Betfair
$$$$
  • HRMS is fully integrated, end-to-end, with a single data set. It provides a view of each employee profile across locations.
  • System streamlines automation of salary approvals, multiple payroll integration and employee communications across a global workforce.
  • Platform allows communications and alerts of upcoming events (birthdays, anniversaries, etc.).
  • System includes configurable vacation and employee absence rules for more than 100 countries.
  • Time reporting is available by work allocation, hours worked or overtime payments.
  • Real-time workforce data allow creation of "what-if" workplace planning scenario models.

Halogen

Midsize
  • Sony
  • Basic American Foods
  • Beaumont
$$
  • Talent suite integrates compensation and performance management systems to suggest comp adjustments that reflect appraisal ratings and corporate guidelines.
  • Pay programs manage variable pay, drive differentiation and provide tools for managers to identify and retain high-performing and high-potential employees.
  • Platform allows managers to view comprehensive data about each employee, including comp-ratios, past appraisals, development plans and more.
  • Performance processes automated from appraisals to goal setting to ongoing employee check-ins.
  • System develops smart learning paths for employees and links learning to competencies.
  • System catalogs, schedules and tracks all types of learning activities, including classroom, online and blended learning.

Infor HCM

Midsize
  • Hertz
  • Sutherland Global Services
  • Wheaton Franciscan Healthcare
$$$
  • CloudSuite system features broad talent and HR optimization capabilities and advanced analytics.
  • Software automatically tracks PTO requests and accrued vacation time.
  • Talent Science analytics leverage behavioral and performance data to create predictive models for improving selection, development and retention of talent.
  • Employee participation can be adjusted based on an organization's requirements for health insurance, 401(k) contribution and other benefits programs.
  • Employee information is centralized on a single platform that supports 10 million employees worldwide.
  • Self-service functions empower employees to access payroll and other information without the assistance of HR.

Kronos Workforce Central

Large
  • The Container Store
  • Universal Studios
  • National Amusements
$$$
  • Single-entry approach reduces costs by eliminating need to enter data into multiple systems.
  • System tracks work status, labor costs, and time and attendance with real-time labor information.
  • Platform applies rules, policies and regulations for compliance with the Family and Medical Leave Act, the Affordable Care Act, and the Fair Labor Standards Act.
  • Self-service tools allow employees to review payroll data, request scheduling changes and update profiles.
  • Talent systems help identify high-potential employees, those who need additional training and how a reorganization could affect the bottom line.
  • Platform allows industry-specific, configurable workforce processes and manager approvals.

Namely

Midsize
  • The Motley Fool
  • Blue Apron
  • Spongecell
$$$
  • Full-service, integrated payroll system from timesheets to tax withholdings.
  • Dynamic organizational charts help employees better understand the company. System provides access to a detailed employee directory from any device.
  • Global time-off tool allows users to manage paid time off in a self-service environment.
  • Platform streamlines approval workflows through automated job title changes, salary adjustments and other employee profile fields.
  • Document storage tool simplifies storage and distribution of handbooks, rules and regulations, and team schedules.
  • Open API allows integrations with partners outside of Namely.  

Oracle HCM Cloud

Large
  • Yum Brands
  • Siemens
  • Supervalu
$$$$
  • Full cloud suite offers HRMS and talent management solutions for recruiting, onboarding and learning management.
  • System accommodates multinational companies and can complement or replace on-premises HRMS.
  • Predictive analytics gauge measures like employee flight risk.
  • Workforce modeling tool allows planning and execution of organizational changes like reorganizations.
  • Employs interactive organization charting tools.
  • Global formatting for employee names and addresses in over 200 countries and compensation data in local currencies.

Patriot

Small
  • Younique Creations
  • BBC Broadcasting
  • On Point Reps
$
  • System stores all employee files online and integrates with Patriot payroll application.
  • Platform places employee handbooks online for access through self-service portals.
  • System automatically captures history of employee information such as emergency contacts, job title changes and more.
  • Standard and custom HR reports are available around the clock.
  • Employee timecard history can be stored for each pay period; related reports detail employee attendance and time-off usage.

PayChex Flex

Small
  • Tru Salons
  • The Revelry restaurants
  • Workplace Essentials
$$$
  • A range of scalable services can be integrated, including payroll, HR and employee benefits.
  • System built around a single data profile for each employee that serves as the master source for all transactions.
  • Employees have 24/7 online and mobile access to payroll and benefits information.
  • Payroll is integrated with benefits for end-to-end visibility and reporting. Payroll data is imported directly to QuickBooks, Sage and other accounting software.
  • Tools help estimate and organize immediate and long-term employee training needs.
  • Platform has drag-and-drop visual employee scheduling and automatic compliance testing.

Paycom

Midsize
  • FCC Services
  • Oklahoma Blood Institute
  • Grissom Implements
Call for quote
  • System eliminates paper personnel files and securely stores all employee data in one cloud-based platform.
  • Payroll system eliminates need for check reconciliation by issuing checks to employees that clear off a Paycom bank account.
  • Platform creates task checklists for submitting W-4s, completing harassment training, setting up payroll and conducting exit interviews.
  • Time and attendance tools accurately and efficiently manage when, where and how employees report hours worked.
  • System customizes benefits plan setup, deduction amounts, enrollment dates and new-hire waiting periods.
  • Key Affordable Care Act alerts provided on events like workers nearing full-time status or employees with measurement periods ending.

PeopleGuru

Midsize
  • Doctor Print
  • Concierge
$$$$
  • Core cloud-based system offers configurable workflows, comprehensive self-service functionality and embedded payroll management.
  • Analytics include 400 standard reports along with ad hoc reporting on HR data and predictive tools.
  • Platform provides paperless online benefits enrollment, eligibility management, benefit carrier feeds and plan design comparisons.
  • Payroll is managed for 100 to 5,000 employees using real-time payroll processing and auditing tools.
  • System simplifies Affordable Care Act compliance from testing to reporting, including year-end filing and Form 1094/1095 printing.
  • Employee onboarding process features embedded document management, e-signatures and all new-hire data on one platform.

PeopleStrategy

Small
  • Kentucky Bankers Association
  • Grace Hill Settlement House
  • Creative Schools
$$$$
  • End-to-end system integrates talent acquisition, HR, payroll, benefits administration, workforce management and performance management solutions.
  • Platform provides insight into employee attendance, staffing and labor cost trends. 
  • Integrated on-demand system easily generates gross-to-net payroll calculations.
  • Mobile capability enables access to personal and company information from any device.
  • Employees can choose their own benefits and coverages online.
  • Online clock in/out and timesheet entries track employee time.

SAP SuccessFactors Employee Central

Large
  • Heineken
  • Lufthansa
  • NTT DATA
$$$$$
  • SAAS offering combines HR system of record and talent data for comprehensive employee profiles.
  • Analytics correlate workforce data with financials and other non-HR data for actionable insights.
  • Includes 2,000 built-in metrics.
  • System partners with multinational payroll providers via pre-built integration connectors.
  • System connects with on-premises or cloud-based apps like ERP, benefits, or time and attendance.
  • Built-in "wizards" and inline comments reduce errors in employee self-service functions.
  • System implements job structures without code, spreadsheets or offline processes.

Sentric

Midsize
  • Pittsburgh Pirates
  • Incase Designs
  • Spreadshirt
$
  • Onboarding "wizard" helps quickly bring new employees into the system.
  • Configurable workflows align with HR priorities.
  • Standard or ad hoc reporting on HR data available according to needs.
  • Employees have one-click access to paychecks, timecard punches and time-off calendars.
  • Open enrollment "wizard" educates employees about eligibility and helps them make informed decisions.
  • One-click access to payroll details before processing and on-the-fly edits right from a payroll batch.

Triton

  • www.tritonhr.com
  • 877-658-7486
Small
  • Indian Jewelers Supply
  • Martin Federal Consulting
$$
  • Role-based platform protects sensitive data and allows each department to review HR information and report on its team.
  • Self-service tools enable employees to view paychecks or W-2s, enroll in employee benefits, update life events, and view paid time off.
  • Platform integrates with time and attendance systems, Web-based payroll, tax filing, recruitment, compensation management, and more.
  • Standard and custom data reports available with auto scheduling.
  • Quick and safe data transfer can be made from other payroll providers into the system.
  • System enables federal, state and local payroll tax management; tip reporting; unemployment cost control; and garnishment processing.

Ultimate Software UltiPro

Large
  • Kawasaki
  • Pep Boys
  • First Horizon National Corp.
$$$$
  • Unified cloud suite manages HR, payroll and talent management systems.
  • Platform provides complete view of a multinational workforce, including employment history, performance history and compensation data.
  • System records information for payroll processing and compliance requirements in 30 countries.
  • Mobile interface delivers HR and payroll information via any HTML5-compatible smartphone or browser.
  • Dashboards provide real-time visibility into talent data such as a team's goal progress and peer feedback.
  • Offers a tablet-based time clock and labor data collection platform.

Vibe HCM from cFactorWorks

  • www.vibehcm.com
  • 877-655-5798
Midsize
  • California Pizza Kitchen
  • Wyndham Worldwide
  • Six Flags
$$$
  • Core HR product provides employee database of record that scales to handle the needs of multilocation and multilanguage customers.
  • System goes beyond HR transactions and record-keeping to connecting employees with peers and mentors.
  • Personalized preboarding and onboarding solution introduces employees to the company and connects new hires to colleagues.
  • Workflow engine ensures that processes and compliance requirements are configured to support company-specific operations.
  • Platform provides tailored benefits administration and automation of open enrollment and life event changes.
  • Drag-and-drop tools with built-in workflow approvals help manage departments, jobs and positions in self-service environment.

WebHR

Small
  • Kam Air
  • Lottoland
  • WaveTec
$$$$$
    Platform allows employees to log their attendance, apply for leave and make reimbursement requests. Dashboards highlight key HR metrics. Org charts can be generated based on employee hierarchy for any number of levels. System integrates with most biometrics devices, making it easy to use existing finger scanners or card readers to capture attendance data. Calendar tool provides one-window access to company happenings such as birthdays, leaves and meetings. Integrates with Google Calendar and Outlook. Integrated time management module allows employees to record their arrivals, departures, lunch breaks and more.

Workday Human Capital Management

Large
  • Bank of America
  • Dell
  • MGM Resorts
Call for quote
  • Flexible platform adapts to changing worker assignments, organizational structures and business process rules.
  • System manages staffing of full-time employees and contingent labor in one place.
  • User experience modeled after popular consumer-grade technologies.
  • Consolidated global view of workforce tracks localized employee records and job data. It also factors in country-specific diversity and compliance requirements.
  • Employee self-service via browser and mobile devices.
  • Security access is provided to relevant information controlled by job role, regardless of device used.

Zenefits

Small
  • Dot & Bo
  • Urbana
  • Passport
Free
  • Cloud-based small-business system connects benefits, compliance, time-tracking and other systems directly to payroll.
  • New hires automatically added to payroll and benefits; system calculates deductions and prorates first checks.
  • Managers can approve employee hours in one click and push those hours automatically to payroll.
  • Employees can submit time-off requests and update benefits directly into the system.
  • System connects to top applicant tracking systems to turn job applicants into new hires.
  • Software automatically removes departing employees from all systems and administers COBRA.

 


Source: Software Advice Inc. and industry estimates.

The two charts below detail average annual costs for SAAS-based and on-premises HRMS platforms, according to the Sierra-Cedar 2015–2016 HR Systems Survey White Paper, 18th Annual Edition. Rarely is an HRMS implemented alone. These expenditures include an HRMS plus an average of seven to eight other implemented modules, such as performance management, payroll, or time and expense. Costs are for SAAS vendor fees or on-premises licenses plus maintenance and do not include fees for external implementation or support.

Average SAAS-based HRMS technology costs:

Large organizations (10,000-plus employees): $116 per employee annually

Midsize organizations (2,500–10,000 employees): $210 per employee annually

Small organizations (up to 2,500 employees): $394 per employee annually


Average licensed (on-premises) HRMS technology costs:

Large organizations: $114 per employee annually

Midsize organizations: $199 per employee annually

Small organizations: $444 per employee annually


Price Ranges:

$ = $5K or less annually

$$ = $5K-$10K annually

$$$ = $10K-$25K annually

$$$$ = $25K-$50K annually

$$$$$ = $50K+ annually