Finally get that promotion? Get exclusive content, tips and tools to help you excel.
Shawn Premer shows how doing the right thing for employees leads to positive business results.
Is your employee handbook keeping up with the changing world of work? With SHRM's Employee Handbook Builder get peace of mind that your handbook is up-to-date.
Build competencies, establish credibility and advance your career—while earning PDCs—at SHRM Seminars in 12 cities across the U.S. this spring.
#SHRM18 will expand your perspective – on your organization, on your career, and on the way you approach HR. Join us in Chicago June 17-20, 2018
Members may download one copy of our sample forms and templates for your personal use within your organization. Please note that all such forms and policies should be reviewed by your legal counsel for compliance with applicable law, and should be modified to suit your organization’s culture, industry, and practices. Neither members nor non-members may reproduce such samples in any other way (e.g., to republish in a book or use for a commercial purpose) without SHRM’s permission. To request permission for specific items, click on the “reuse permissions” button on the page where you find the item.
Ombuds at Shell
A healthy interaction between HR and ombuds is easier to achieve if the relationship is set up properly from the outset.
Among the issues that surfaced when Shell Oil Co. started an ombudsman office were how the office could maintain a connection with HR, how it could preserve confidentiality and how it could get HR to review potential legal problems.
“You have to be careful early on that the ombuds are not leaving HR out of the loop,” says Glenn Gilchrist, vice president for people services-Americas at Shell. HR should at least get a “courtesy call” that something’s going on in their area of responsibility, he says, as well as periodic reviews of activity and trends.
Shell’s ombudsman office does conflict resolution and mediation training for Shell HR, and both offices mediate employee disputes. The ombudsman also meets with HR regularly to review policies and procedures as well as confidentiality matters relating to liability. Each year Gilchrist personally handles a few cases referred by the ombudsman.
“Not everybody runs to [the ombuds] at Shell,” Gilchrist says. Most workplace issues are resolved between management and the employee, often with HR in a conflict-resolution role, he says. “It seems to be when communication breaks down that cases end up in Resolve,” which is Shell’s conflict resolution program.
The ombuds tries to have the complainant get management or HR involved in any “extreme case” of alleged harassment, says Gilchrist. The ombudsman, he says, “recognizes what could happen in the workplace if something like that got out” and hadn’t been acted on by management.
Extreme situations are rare, Gilchrist says, but when they have occurred, the ombudsman has worked with employees “to get them to get the right information to the right people” rather than keep it under wraps. “At Shell,” he adds, “we’ve never had [a case] where we haven’t gotten it worked out.”
Someone to Listen
You have successfully saved this page as a bookmark.
Please confirm that you want to proceed with deleting bookmark.
You have successfully removed bookmark.
Please log in as a SHRM member before saving bookmarks.
Please sign in as a SHRM member before saving bookmarks.
Please purchase a SHRM membership before saving bookmarks.
An error has occurred
Recommended for you
Become a SHRM Member
SHRM’s HR Vendor Directory contains over 3,200 companies