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Members may download one copy of our sample forms and templates for your personal use within your organization. Please note that all such forms and policies should be reviewed by your legal counsel for compliance with applicable law, and should be modified to suit your organization’s culture, industry, and practices. Neither members nor non-members may reproduce such samples in any other way (e.g., to republish in a book or use for a commercial purpose) without SHRM’s permission. To request permission for specific items, click on the “reuse permissions” button on the page where you find the item.
Employers may also elect to participate in an electronic employment eligibility verification system, known as E-Verify. Participants in E-Verifyverify employment authorization of new hires through Social Security and Department of Homeland Security databases. Currently, only 85,000 of 7 million U.S. employers participate in E-Verify.The program was set to expire in November 2009, but has been extended by Congress through September 30, 2015.
The current employment verification system is an inherently subjective and ultimately insecure process, as sophisticated fraudulent documents are easily acquired, allowing an unauthorized worker to obtain employment. E-Verify still relies on paper documentation, thus the program’s accuracy is undermined by the proliferation of fraudulent ID’s, as it cannot verify the authenticity of the documents.
In June of 2008, then-President George W. Bush issued an Executive Order and accompanying proposed regulations requiring federal contractors to use the E-Verify program for any new employees hired during the contract term by the contractor and any other employee assigned to work on the contract. At least a dozen states have also enacted laws or regulations requiring state contractors to use E-Verify. For example, Arizona and Mississippi are two states that now require all employers to sign-up and use the system.
Recognizing that improvements are needed to the current E-Verify system, SHRM and our strategic partner, the Council for Global Immigration support policies that provide employers with effective tools to ensure they are hiring a legal workforce, and that eliminate the redundancies existing in the system today in favor of an effective and user-friendly mandatory system that builds on the successes of E-Verify.
SHRM and the Council believe congressional reforms should pre-empt the patchwork of state laws with one reliable and secure federal employment verification system, create an integrated electronic verification system that incorporates the E-Verify system with an attestation system and eliminates the duplicative Form I-9, use-state-of-the-art technology to accurately authenticate a job applicant’s identity,such as knowledge-based authentication, to protect against identity theft, ensure a safe harbor from liability for good-faith program users, and require employment verification only for new hires. SHRM and the Council lead an employer coalition aimed at achieving our employment verification goals.
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