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Members may download one copy of our sample forms and templates for your personal use within your organization. Please note that all such forms and policies should be reviewed by your legal counsel for compliance with applicable law, and should be modified to suit your organization’s culture, industry, and practices. Neither members nor non-members may reproduce such samples in any other way (e.g., to republish in a book or use for a commercial purpose) without SHRM’s permission. To request permission for specific items, click on the “reuse permissions” button on the page where you find the item.
Violence prevention programs should establish goals and objectives, as well as methods to reach those ends. The goals and objectives, of course, differ based on the size, complexity, and type of work done in the particular workplace for which the policy is being developed, and should be readily adaptable to different situations within that workplace. However, every violence prevention program should include the following:
An anti-violence policy will be most effective when disseminated to all employees and used consistently to guide employee behavior. (In other words, do not use the policy only in situations when an employee has already engaged in violent behavior or threats.) Studies suggest 90-95 percent of the population will acquiesce to expectations when expectations are clear. Therefore, a clear, objective, and complete policy is beneficial for workplace security and security.
Employers concerned about “false reports” of violence may include a provision addressing that issue. However, the policy should make clear that not every unfounded report of violence will lead to discipline for a false report. Here is one example of such language:
"To make deliberate false accusations of workplace violence will also be considered a violation of the company’s Workplace Violence Policy. In such instances, the complainant will be subject to disciplinary action, up to and including termination, at the company’s discretion. Failure, after a reasonable investigation, to prove a claim of workplace violence does not—without more—constitute proof of a false and/or malicious accusation. However, if an unfounded report is found to be maliciously made or patently/obviously false, disciplinary action may be taken, at the employer’s discretion."
Anti-violence policies and programs should be reviewed periodically—especially after any significant violent event—to ensure their effectiveness and current applicability.
If it is determined that an individual should be disciplined or terminated for violation of the employer’s workplace violence policy, written documentation should be reviewed before taking such action.
Although the documentation required in these circumstances is no different from documentation necessary to support any disciplinary action—clear, contemporaneous, objectively written documentation—it is especially important to coordinate with HR and legal professionals to make certain that the proposed discipline or termination is not undermined by incomplete, subjectively biased, or emotion-based (as opposed to factual-based) evidence.
Excerpted from Maria Greco Danaher,
Give Your Company a Fighting Chance: An HR Guide to Understanding and Preventing Workplace Violence (SHRM, 2015).
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