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Planning and preparation will help make your audit trouble-free
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SHRM will be busy this year: In 2018, the first SHRM-CP and SHRM-SCP certifications issued are set to expire.
Last fall I thought I'd get ahead of the game and submit the renewal application for my SHRM-SCP certification early. My certification was due to end in March 2018. I'd had enough professional development credits (PDCs) for some time and had even been diligent about entering them into the recertification portal as I earned them. I had the $100 fee ready, too. (Thanks, SHRM membership!) Other than the fact that there was usually something more fun to do, there was no real reason to delay.
I took a few minutes one afternoon and got started. After confirming my personal info and entering my credit card data, I pushed the submit button. The time was 3:29 p.m.
As with most online transactions, I received an immediate reply, likewise time-stamped at 3:29 p.m., acknowledging my submission and fee payment. Awesome!
Also time-stamped at 3:29 p.m. was an audit notice: "Your application for recertification has been randomly selected for audit. To satisfy the audit, you will need to submit supporting documentation for all activities for which PDCs are claimed on the submitted recertification application." Not so awesome.
I hadn't even had a full minute to enjoy the moment—to bask in the glow of a job well done—before getting the audit notice.
I'd spoken with several chapter members who had submitted their SHRM certification renewals earlier in 2017, and one of them was facing an audit. So I knew these things happened. Of course, I didn't think it would happen to me. Who does?
Well, it wasn't fun, but it wasn't horrible. I'd saved documentation for each PDC. After 30 minutes of organizing and pulling staples, I scanned and uploaded my completion certificates and other documentation and sent everything off that same afternoon.
So what did I learn? What's my advice?
And once you've achieved that 60th PDC, submit your recertification application. After all, it won't get cheaper or easier, so get it done and off the "I'll do this sometime" list.
I'm very glad I submitted mine early. Facing the audit was a breeze and a non-issue without a deadline looming.
It wasn't long before I received the confirmation notice that my SHRM-SCP was indeed renewed for another three years, until March 2021. Hooray and woo hoo!
Paul Young, SHRM-SCP, is certification committee chair for Chicago SHRM. This article originally appeared as a post on the Chicago SHRM Blog.
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