This Month Only! >> $20 off and a FREE SHRM tote with your membership and code TOTE2018!
Sign up for free email newsletters and get more SHRM content delivered to your inbox.
Is your employee handbook keeping up with the changing world of work? With SHRM's Employee Handbook Builder get peace of mind that your handbook is up-to-date.
Build competencies, establish credibility and advance your career—while earning PDCs—at SHRM Seminars in 12 cities across the U.S. this spring.
#SHRM18 will expand your perspective – on your organization, on your career, and on the way you approach HR. Join us in Chicago June 17-20, 2018
For 457(b) plan sponsors who receive an IRS questionnaire, recommendations on how to reply
Members may download one copy of our sample forms and templates for your personal use within your organization. Please note that all such forms and policies should be reviewed by your legal counsel for compliance with applicable law, and should be modified to suit your organization’s culture, industry, and practices. Neither members nor non-members may reproduce such samples in any other way (e.g., to republish in a book or use for a commercial purpose) without SHRM’s permission. To request permission for specific items, click on the “reuse permissions” button on the page where you find the item.
Editor’s note: There are two types of Section 457(b) defined-contribution retirement plans. Governmental 457(b) plans are limited to government employees, including state and local workers, police officers, firefighters and some teachers. Nongovernmental 457(b) plans, addressed below, are available only to “a select group of management or highly compensated employees” of tax-exempt nonprofit corporations such as hospitals, charitable groups and unions. Although the applicable regulations differ somewhat, both types of 457(b) plans allow employees to save at rates comparable with 401(k) plans.
Just when you thought the IRS might be taking a breather, you receive a letter asking questions about your Section 457(b) retirement plan. HR at nonprofit corporations may regard this plan as a blip on their radar screens, only recognizable since members of senior management participate in it. Now the IRS wants to know significant details regarding the various plan provisions. Could an audit be far behind? How should the questionnaire be handled?
Scope and Timing
The good news is that the IRS has sent, or plans to send, a total of only 400 letters to nongovernmental tax-exempt 457(b) plan sponsors, which represent a small fraction of the thousands of such plans in existence. Some plan sponsors have already received these letters; others will receive them before Sept. 30, 2014. Sponsors have just 15 days from the date of the letter to respond.
If a plan sponsor is unable to properly respond to the questions in such a short period, a request for extension should be made to the contact in the letter. Generally, the IRS has been flexible in such circumstances.
The questionnaire—a sample is posted at IRS.gov—includes 10 questions, ranging from straightforward (“Does your organization sponsor a 457(b) plan?”) to more complex, such as an inquiry regarding who is eligible for the plan. That query can be thorny, since the definition of a “select group of management or highly compensated employees” is far from crystal clear, and any mistake—as is the case with all 457(b) plan defects—is currently not eligible for correction under the Employee Plans Compliance Resolution System (EPCRS). However, the IRS has stated that corrections relating to IRC Section 457(b) will be accepted on a provisional basis outside of EPCRS, according to standards similar to those of EPCRS.
Other areas addressed in the questionnaire are:
It is important to understand that the compliance questionnaire is not an audit, which would be far more comprehensive than a 10-item list. That said, the questionnaire should not be taken lightly; a failure to respond will most likely result in an audit, as will an inadequate response, or a response that indicates plan failures may be present.
If you sponsor a nongovernment 457(b) plan and have not received an IRS letter, now would be an appropriate time to review the plan with your consultants and appropriate benefits counsel to confirm compliance with applicable regulations, particularly with respect to those issues addressed in the questionnaire. If you have received a letter, you should work closely with benefits counsel familiar with such matters in responding to the questions and in addressing any potential compliance issues.
Mike Webb is vice president, retirement services, atCammack LaRhette Consulting. © 2013 Cammack LaRhette Consulting. Republished with permission.
Related SHRM Article:
Small Business Jobs Act Affects 401(k), 403(b), and 457(b) Plans, SHRM Online Benefits, September 2010
SHRM Online Benefits page
SHRM OnlineRetirement Plans Resource Page
Compensation & Benefits e-NewsletterTo subscribe to SHRM's weekly Compensation & Benefits e-newsletter, click the link above. To see all of the SHRM e-newsletters, click below.
You have successfully saved this page as a bookmark.
Please confirm that you want to proceed with deleting bookmark.
You have successfully removed bookmark.
Please log in as a SHRM member before saving bookmarks.
Please sign in as a SHRM member before saving bookmarks.
Please purchase a SHRM membership before saving bookmarks.
An error has occurred
Recommended for you
SHRM Member Discounts Program
SHRM’s HR Vendor Directory contains over 10,000 companies