New to HR? Templates, tools and development to make you a seasoned pro in no time.
Shawn Premer shows how doing the right thing for employees leads to positive business results.
Is your employee handbook keeping up with the changing world of work? With SHRM's Employee Handbook Builder get peace of mind that your handbook is up-to-date.
Build competencies, establish credibility and advance your career—while earning PDCs—at SHRM Seminars in 12 cities across the U.S. this spring.
#SHRM18 will expand your perspective – on your organization, on your career, and on the way you approach HR. Join us in Chicago June 17-20, 2018
Employers have 90 days to appeal when employee claims a marketplace subsidy
Members may download one copy of our sample forms and templates for your personal use within your organization. Please note that all such forms and policies should be reviewed by your legal counsel for compliance with applicable law, and should be modified to suit your organization’s culture, industry, and practices. Neither members nor non-members may reproduce such samples in any other way (e.g., to republish in a book or use for a commercial purpose) without SHRM’s permission. To request permission for specific items, click on the “reuse permissions” button on the page where you find the item.
As companies complete their Section 6055 and 6056 information reporting under the Affordable Care Act (ACA), it’s time to be on the lookout for notices regarding ACA penalties.
Watch for Notice Letters
According to federal Centers for Medicare and Medicaid Services (CMS), the ACA’s federally facilitated marketplace’s 2016 Employee Notice Program will begin sending batches of notifications to certain employers whose employees received premium subsidies when purchasing health insurance on the marketplace exchange. Employers should be on the lookout for these notification letters; they might be hard to spot because it’s unclear whom they will come from or to whom they will be addressed. They could look like junk mail, and employers don’t want them to get thrown away.
Why Would a Company Get a Letter If It Complied with the ACA?
If an individual calls the Healthcare.gov helpline and attests that his employer failed to provide affordable minimum value coverage, the employee can receive coverage subsidies based on his own statements, whether accurate or not. Uninsured part-time employees, contractors and temps might have received subsidies, claiming to be full-time employees.
Whether obtained by fraud or mistake, when an eligible employee receives subsidies, it brings risk to an “applicable large employer” with 50 or more full-time employees or equivalents, which is subject to the ACA’s shared responsibility mandate to provide health coverage that meets the act’s minimum-value and affordability requirements.
90 Days to Appeal
If an employer receives a notice, the company should act quickly because employers only have 90 days to appeal using the Employer Appeal Request Form, or face the $270/month (in 2016) penalty, multiplied by each full-time employee who enrolls through a public exchange and qualifies for a tax subsidy. Take note that only the IRS can determine whether an applicable large employer is subject to a penalty under Section 4980H(a) or (b) for not providing ACA-compliant coverage.
ACA Retaliation Rules
Employers should carefully consider how to proceed in light of the ACA retaliation rules, which say that a company cannot “discharge or in any manner discriminate against any employee with respect to his or her compensation, terms, conditions or other privileges of employment because the employee (or an individual acting at the request of the employee) has received a credit under the ACA or reported any violation of, or any act or omission the employee reasonably believes to be a violation of the ACA.”
Employers should put a (documented) process in place to put outside counsel or other persons who are not responsible for employee discipline in charge of the notification letters and related appeals in order to help avoid or defeat a later adverse action claim. If an employer can show that the person who made a termination or disciplinary decision did not have knowledge that the employee had received a credit under the ACA or reported any violation of the ACA, that will help the company prove that it would have taken the same adverse action in the absence of the employee’s protected activity.
Natalie M. Nathanson is a principal in the Chicago office of Jackson Lewis. © 2016 Jackson Lewis P.C. All rights reserved. Reposted with permission.
Related SHRM Article:
Employers Should Prepare Now for ACA Subsidy Appeals, SHRM Online Benefits, September 2015
Compensation & Benefits e-Newsletter:
To subscribe to SHRM's Compensation & Benefits e-newsletter, click below.
Sign Up Now
You have successfully saved this page as a bookmark.
Please confirm that you want to proceed with deleting bookmark.
You have successfully removed bookmark.
Please log in as a SHRM member before saving bookmarks.
Please sign in as a SHRM member before saving bookmarks.
Please purchase a SHRM membership before saving bookmarks.
An error has occurred
Recommended for you
Talent Attraction Study: What Matters to the Modern Candidate
Become a SHRM Member
SHRM’s HR Vendor Directory contains over 3,200 companies