Finally get that promotion? Get exclusive content, tips and tools to help you excel.
Shawn Premer shows how doing the right thing for employees leads to positive business results.
Is your employee handbook keeping up with the changing world of work? With SHRM's Employee Handbook Builder get peace of mind that your handbook is up-to-date.
Build competencies, establish credibility and advance your career—while earning PDCs—at SHRM Seminars in 12 cities across the U.S. this spring.
#SHRM18 will expand your perspective – on your organization, on your career, and on the way you approach HR. Join us in Chicago June 17-20, 2018
Members may download one copy of our sample forms and templates for your personal use within your organization. Please note that all such forms and policies should be reviewed by your legal counsel for compliance with applicable law, and should be modified to suit your organization’s culture, industry, and practices. Neither members nor non-members may reproduce such samples in any other way (e.g., to republish in a book or use for a commercial purpose) without SHRM’s permission. To request permission for specific items, click on the “reuse permissions” button on the page where you find the item.
Think how all the myriad steps of the recruitment process could be simplified, and productivity enhanced, if chatbots could take on some of the load.
What's a chatbot? It's a computer program that can simulate conversation—either via text or voice. Chatbots, powered by artificial intelligence (AI) and armed with machine learning, can interact with humans and become increasingly agile with each interaction. Chances are you're familiar with robo-assistants like Amazon's Alexa, Apple's Siri and Microsoft's Cortana. If you've ever interacted with one of these tools, you were interacting with a chatbot.
These tools can support recruiting professionals with the human interactions common to the hiring process—receiving a resume or application, setting up times for interviews, conducting interviews, making an offer, receiving an accepted offer and beginning the onboarding process.
[SHRM members-only online discussion platform: SHRM Connect]
Does This Trend Have Legs?
Allegis Global Solutions conducted a survey in 2016 of 200 job candidates to determine how comfortable they were interacting with "online robots" during the interview process. The results may surprise you:
Additionally, Deloitte's 2017 Global Human Capital Trends report makes reference to Olivia, a recruitment chatbot created by Recruiting.ai and introduced at HR Tech in 2016. Utilizing chatbots seems a natural fit for HR and other business functions. But Deloitte's research also notes that, when asked to identify the trends impacting HR by importance, respondents ranked "robotics, cognitive computing, and AI" dead last. Only 40 percent of respondents indicated it was "important/very important."
Still, while HR professionals may not feel immediate pressure to incorporate chatbots and AI into their talent acquisition and recruiting processes, those that are hoping to appeal primarily to a younger, more tech-savvy audience may find that they need to explore the concept sooner rather than later.
Easing the Burden on HR
Kurt Heikkinen is president and CEO of Montage, a recruiting technology provider focused on the candidate experience, based in Delafield, Wis. "Companies understand that they have to innovate and update their recruiting practices to engage and attract candidates," he said. Recruiters are overwhelmed by too many open positions. Candidates are frustrated with hiring processes that they view as too slow.
Montage's on-demand, text-based service allows job candidates to use their phones to interact with a virtual assistant. "Through text, recruiters can find out if candidates are eligible to work in this country, whether they can work certain shifts and so on," Heikkinen said. Depending on the responses received, the interview could end at any point.
Chatbots can save time, expedite the hiring process and reach more candidates. Heikkinen offers the example of ESPN, which worked with Montage to recruit interns and diversify its on-air talent. ESPN attracted 560 candidates from 53 countries in six weeks. "That never would have been possible in such a short time frame using traditional recruiting tools," he said.
Another company that has had success with chatbots is oMelhorTrato, a South American-based company which offers an insurance rate comparison tool. After nine years of answering new-hire questions through live chat and calls, the company started developing its own HR chatbot about nine months ago. To date, it has automated 66.9 percent of those queries, said Cristian Rennella, vice president of HR and co-founder of the company. Users receive responses in seconds, and Rennella's internal team need only answer questions not previously posed.
"The results have been outstanding," he added, noting that productivity has increased by 24.4 percent, allowing for more time to interview candidates and resulting in more employees hired.
Success didn't come without learning pains, though. Based on his experience, Rennella offered this advice: Don't let the chatbot go it alone, at least not initially.
"During the first few weeks, it is essential that some people on your team are monitoring each conversation to correct the bot when necessary," he recommended. Bots, like humans, can make mistakes. Some early hiccups included asking candidates to complete the wrong forms and scheduling interviews that overlapped with other meetings.
It's unlikely that chatbots will entirely replace the human factor in recruitment. They can, though, take on some of the more labor-intensive, rote and transactional elements of the process, freeing HR professionals to focus on more-valuable responsibilities.
Lin Grensing-Pophal is a freelance writer in Chippewa Falls, Wis.
Was this article useful? SHRM offers thousands of tools, templates and other exclusive member benefits, including compliance updates, sample policies, HR expert advice, education discounts, a growing online member community and much more. Join/Renew Now and let SHRM help you work smarter.
You have successfully saved this page as a bookmark.
Please confirm that you want to proceed with deleting bookmark.
You have successfully removed bookmark.
Please log in as a SHRM member before saving bookmarks.
Please sign in as a SHRM member before saving bookmarks.
Please purchase a SHRM membership before saving bookmarks.
An error has occurred
Recommended for you
Choose from dozens of free webcasts on the most timely HR topics.
SHRM’s HR Vendor Directory contains over 3,200 companies