HR Alert: USCIS Reminds Employers to Address Form I-9 Glitch


Roy Maurer By Roy Maurer April 17, 2017

Employers that downloaded the Form I-9 from the U.S. Citizenship and Immigration Services (USCIS) website Nov. 14-17, 2016, are being asked to make sure that employees' Social Security numbers appear correctly in Section 1.

USCIS sent an e-mail April 17 to the Society for Human Resource Management, reminding HR professionals using the new form to check the Social Security number field in Section 1 for errors.

[SHRM members-only webcast: The New I-9: What You Need to Know for Completion and Compliance]

Employers using the I-9 form posted on the USCIS site Nov. 14 noticed that numbers entered in the Social Security number field were altered when employees completed Section 1 online and printed the form. For example, the number 123-45-6789 entered in the Social Security number field would appear as 123-34-6789 on the printed form.

USCIS repaired and reposted the form on Nov. 17 and encouraged employers to download and save the Form I-9 again. The form looks exactly the same, but the glitch is corrected.

"Employers who notice their employees' Social Security numbers are not written correctly should have their employees draw a line through the transposed Social Security number in Section 1, enter the correct Social Security number, and then initial and date the change," the agency said. "Employers should include a written explanation with Form I-9 about why the correction was made in the event of an audit."

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