Memo: COVID-19 Employee-Screening Procedures

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Effective [date], all employees reporting to work will be screened for recent diagnosis or exposure to the COVID-19 virus, recent COVID-19 symptoms and have their body temperature taken as a precautionary measure to reduce the spread of the virus.

Every employee will be screened, including having his or her temperature taken, when reporting to work. Employees should report to [location] upon arrival at work and prior to entering any other areas of [company name] property.

Each employee will be screened privately by [insert name or position] using a touchless forehead/ temporal artery thermometer. The employee's temperature and answers to questions about symptoms will be documented, and the record will be maintained as a private medical record.

Time spent waiting for the health screening should be recorded as time worked for nonexempt employees.

An employee who has a fever at or above 100.4 degrees Fahrenheit or who is experiencing symptoms of the virus will be sent home. The employee should monitor his or her symptoms and call a doctor or use telemedicine if concerned about the symptoms.

An employee sent home can return to work when:

  • The employee has had no fever for at least 24 hours without taking medication to reduce fever during that time; AND
  • Other symptoms have improved; AND
  • At least ten (10) days have passed since the symptoms began.

An employee may return to work earlier if a doctor confirms the cause of an employee's fever or other symptoms is not COVID-19 and releases the employee to return to work in writing.

An employee who experiences fever and/or other COVID-19 symptoms while home should not report to work. Instead, the employee should contact his or her immediate supervisor for further direction. 



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Vaccine Mandate for Employers with 100+ Employees

President Joe Biden announced a series of proposals to combat the COVID-19 pandemic more aggressively, including plans for a new rule requiring employers with 100 or more employees to mandate that their workers be vaccinated or undergo weekly testing.

President Joe Biden announced a series of proposals to combat the COVID-19 pandemic more aggressively, including plans for a new rule requiring employers with 100 or more employees to mandate that their workers be vaccinated or undergo weekly testing.

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