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Members may download one copy of our sample forms and templates for your personal use within your organization. Please note that all such forms and policies should be reviewed by your legal counsel for compliance with applicable law, and should be modified to suit your organization’s culture, industry, and practices. Neither members nor non-members may reproduce such samples in any other way (e.g., to republish in a book or use for a commercial purpose) without SHRM’s permission. To request permission for specific items, click on the “reuse permissions” button on the page where you find the item.
As you are aware, Cyclone Ockhi has affected some parts of India and may affect more areas. Please be cognizant of the following aspects which can enable you to face this natural disaster better and also help your employees.
1. Follow the IMD updates for your area on a regular hourly basis if required, to know what the situation is.
2. Keep your disaster management tools and systems ready to kick-in as soon as they are needed. These need to be all elements related to people, technology and infrastructure.
3. Conduct any practice drills for evacuation of office premises, should that be the need of the hour. Also ensure that a communication is sent to all employees with a list of emergency numbers, and a warning/tips about keeping themselves safe at their homes.
4. If the situation demands, do update your employees about how they can work from home.
5. Ensure that every employee's details are with the HR team and all employees are paired or put in groups of 3-4 to be in touch. This will save HR the crucial time that it might otherwise need to spend in contacting all of the employees individually.
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