SHRM developed this guide using the same general-purpose AI tools it describes. The prompts are intended as starting points and may need to be adapted, reviewed, and validated for your specific use case.
AI can help you get more done with the HR work you already do, from drafting and summarizing to organizing information and generating ideas. But it does not know your organization, your people, your policies, or your obligations unless you provide that context. This prompt gives you a starting point, with space to add the unique information AI needs to support your work.
Prompt — Create Evidence-Based Interview Summaries
Replace everything in brackets before you run it.
Summarize this interview transcript against our rubric.
Role: [title]
Competencies assessed in this interview: [list]
Rubric anchors: [paste, or describe what a 1, 3, and 5 look like]
Transcript:
[PASTE]
For each competency, give me:
- What the candidate said that is relevant — quote or close paraphrase, with enough context to be understood.
- Whether the evidence is strong, partial, or absent.
- Any follow-up the interviewer did not ask that would have resolved an ambiguity.
Then list:
- Any competency the interview did not cover at all.
- Anything the candidate asked about the role or organization.
Rules:
- Do not score the candidate and do not recommend a decision.
- Do not characterize the candidate’s personality, confidence, communication style, accent, or demeanor.
- Do not infer anything about age, health, family status, national origin, or any other protected characteristic — if the candidate volunteered such information, omit it entirely.
- If the transcript is unclear at a relevant point, say so rather than guessing.
Write in plain, everyday language. Do not use jargon or invented terms; if a simpler word exists, use it.
Optional, if available: give the AI your organization's style guide, brand voice guide, or writing standards document alongside this prompt so the output matches how we write.
Check Before You Publish
Before you publish, review the AI-generated draft carefully. You are responsible for the final version.
- Check facts, figures, dates, requirements, and other details against the information you supplied or the original source.
- Paste in any legally required or compliance-sensitive language yourself. Do not let AI generate it.
- Confirm nothing was invented, assumed, or taken out of context.
- Verify that the final version reflects your organization, your audience, and the purpose of the work.
Use your judgement as an HR professional. AI can assist with the work, but you make the final call. Looking for more prompts? Explore the AI Prompts Guide for HR for more prompts and templates to support your HR work.
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