This Month Only! >> $20 off and a FREE SHRM tote with your membership and code TOTE2018!
Sign up for free email newsletters and get more SHRM content delivered to your inbox.
Is your employee handbook keeping up with the changing world of work? With SHRM's Employee Handbook Builder get peace of mind that your handbook is up-to-date.
Build competencies, establish credibility and advance your career—while earning PDCs—at SHRM Seminars in 12 cities across the U.S. this spring.
#SHRM18 will expand your perspective – on your organization, on your career, and on the way you approach HR. Join us in Chicago June 17-20, 2018
Employers promoted 9% of their employees during the past year; accompanying raises held steady
Members may download one copy of our sample forms and templates for your personal use within your organization. Please note that all such forms and policies should be reviewed by your legal counsel for compliance with applicable law, and should be modified to suit your organization’s culture, industry, and practices. Neither members nor non-members may reproduce such samples in any other way (e.g., to republish in a book or use for a commercial purpose) without SHRM’s permission. To request permission for specific items, click on the “reuse permissions” button on the page where you find the item.
The percentage of employees receiving a promotion on an annual basis increased to 9 percent in 2014, up from 7 percent in 2010, according to a February 2015
Promotional Guidelines survey report from WorldatWork.
The survey, conducted in November and December 2014 among WorldatWork members—total rewards professionals working mostly for large North American firms—also assessed the standard pay increases that accompany promotions.
Promotional Pay Raises
The increase in the rate of employee promotions is “evidence that organizations are relaxing the purse strings for their pay budgets,” said Kerry Chou, WorldatWork senior practice leader and report author, in an e-mail to
SHRM Online. But only so much.
The report found, “There has been little change … in the average amount of increase that employees are receiving” when promoted, compared with prior surveys conducted in 2010 and 2012.
Salary Increases on Promotion
In 2014 (or the current fiscal year), what has been the average promotional increase expressed as a percentage of base pay, for each employee category in your organization?
Promotional Guidelines report
In determining promotion increase amounts, the most influential factors were:
• Pay range for a new position (cited by 71 percent of respondents).
• Rates paid to other employees similarly situated within the organization (60 percent).
To define employee movement as a “promotion” entitled to a pay raise, 77 percent of organizations required higher-level responsibilities and 75 percent required an increase in pay grade, band or level.
Budgeting for Promotions
While an increasing promotion rate is good news, “the data also suggests that employee vacancies are helping employers foot the bill for these promotions,” rather than increased salary budgets, Chou noted. For instance, when asked how their organizations fund salary increases for promotions, 29 percent of respondents said promotions were funded with vacancy savings—up by 7 percentage points since 2010, when 22 percent reported funding promotions with vacancy savings.
Less than half (42 percent) of organizations now budget separately for promotions, and “the prevalence of this practice appears to be falling as more organizations are either budgeting for promotions in their merit budget or simply funding with salary or vacancy savings,” Chou noted.
However, it would be wrong to conclude that organizations that don’t budget for promotions believe that career advancement isn’t important. In fact, “it’s quite common, especially for large companies with hundreds or thousands of employees, to have enough slack in their payroll due to vacancies to cover unbudgeted promotional costs,” said Chou.
“Not having a set line-item in a manager’s budget for promotions increases the chances that a promotion that does take place is truly deserved,” he explained. “An implicit message of having a line-item in a budget is ‘it’s there for you to spend,’ and some managers may promote staff simply because their budget allows it.”
Funding for Promotions
How does your organization fund promotional increases (check all that apply)?
Budget for promotional increases is separate from other pay increase budgets.
Promotional increases funded with vacancy savings (savings from vacant positions or during recruitment).
Promotional increases funded as part of our merit budget.
Promotional increases funded with salary savings (hiring at a lower rate).
Promotional increases funded out of merit budget, but the merit budget is not inflated to cover promotional increases.
Promotional increases funded out of another budget.
Promotional increases funded out of another budget, but the other budget is not inflated to cover promotional increases.
Promotional Guidelines report
Handling Merit Increases
When promoted employees have been in their new positions for less than a year, 33 percent of organizations make them eligible for the nearest annual merit increase—down from 46 percent in 2010, the survey found. Among other current practices, organizations are:
• Varying their practice by employee or manager, or as determined on a case-by-case basis (24 percent).
• Including the next merit increase in the promotional increase (16 percent).
• Making promoted employees eligible for a prorated merit increase (9 percent).
• Requiring promoted employees to wait until the next full-year merit cycle (7 percent).
• Not offering merit increases (2 percent).
Lack of Communication
Another issue organizations continue to struggle with is communication about promotion practices. Among survey respondents:
• 63 percent do not feature or market promotion opportunities or activities as a key employee benefit when attempting to recruit new employees.
• 46 percent do not proactively share promotion guidelines or policies with employees unless asked.
• 21 percent do not share promotion guidelines or policies with employees under any circumstances.
The failure to communicate about promotions appears to be short-sighted, as more than 60 percent of respondents also believe that opportunities for promotion have a positive or extremely positive effect on employee engagement and motivation, the survey found. Moreover, the perceived effect on employee engagement increases as the amount of information shared with employees about promotions increases.
Why are so many organizations not sharing their promotion policies? “As a practical matter, many tend to tread lightly in this area simply due to the fact that only a relatively small percentage of employees actually receive a promotion on an annual basis,” Chou explained. “So to the extent that employers are actively ‘promoting’ their promotion guidelines, it may produce an unrealized expectation on the part of some employees that more promotions will be awarded than actually are, which could become a source of dissatisfaction.”
Organizations that do the best job in communicating their promotion guidelines “include the criteria on which promotions are based, so it’s clear to employees that a promotion isn’t just handed out to anyone.”
Stephen Miller, CEBS, is an online editor/manager for SHRM. Follow him on Twitter
You have successfully saved this page as a bookmark.
Please confirm that you want to proceed with deleting bookmark.
You have successfully removed bookmark.
Please log in as a SHRM member before saving bookmarks.
Please sign in as a SHRM member before saving bookmarks.
Please purchase a SHRM membership before saving bookmarks.
An error has occurred
Recommended for you
CA Resources at Your Fingertips
SHRM’s HR Vendor Directory contains over 10,000 companies