California Travel Pay Policy

Generally, the time employees spend commuting to and from work is not considered work time and is excluded from this policy. However, [Company Name] considers time spent traveling for work-related purposes during the workday as work time, and thus pays nonexempt employees travel pay, as described in this policy, for such time.

Nonexempt employees who are required to travel for work-related purposes are eligible for travel pay under this policy.

Nonexempt employees who are required to travel for work-related purposes during the workday will be paid for such travel time at [their regular base rates of pay/the applicable minimum wage].

Employees are expected to record work-related travel time on their [timesheets/time records] pursuant to the company’s [Time-Keeping] Policy. [If applying a different wage rate to travel pay: when recording travel time, employees must denote the travel time separately from regular work time.]

Travel pay will apply in the following circumstances:

1. Off-premises work location from work. Once an employee reports to work, if he or she is required to travel to an off-premises worksite, all time spent from the time the employee leaves the work premises until the employee returns to his or her normal work location is counted as work time.
2. Off-premises work location from home. If an employee is required to travel to and from an off-premises worksite directly from his or her home, all time spent for such travel, less the employee’s normal commute time, is counted as work time.
3. Extended travel. If an employee is required to travel out of town for work-related purposes, the time spent traveling to and from the out-of-town location, including all time spent as a passenger on an airplane, train, bus, taxicab or car, is considered work time; however, any time the employee spends engaged in personal activities (such as meal time, sleeping, sightseeing or watching television) will not count as work time.

As detailed in the company’s [Expense Reimbursement] Policy, employees will be reimbursed for all reasonable travel-related costs incurred.

Employees with questions regarding travel pay should contact [human resources/other job title].