Share

Lorem ipsum dolor sit amet, consectetur adipiscing elit. Vivamus convallis sem tellus, vitae egestas felis vestibule ut.

Error message details.

Reuse Permissions

Request permission to republish or redistribute SHRM content and materials.

Can we ask to see the Social Security card of new hires for payroll purposes?




According  to the Internal Revenue Service (IRS), the answer is yes. The IRS Hiring Employees guidance reads: "You are required to get each employee's name and Social Security Number (SSN) and to enter them on Form W-2. (This requirement also applies to resident and nonresident alien employees)."

Do not confuse this requirement with your I-9 requirements. You cannot require an employee to produce specific documents for I-9 purposes. But you can ask specifically to see a Social Security card for payroll purposes separately from when the employee completes the I-9 form. If a new hire does not have a social security card, you should direct him or her to the Social Security Administration to get a replacement card or to apply for a new card. 


Advertisement

​An organization run by AI is not a futuristic concept. Such technology is already a part of many workplaces and will continue to shape the labor market and HR. Here's how employers and employees can successfully manage generative AI and other AI-powered systems.

Advertisement