April is Stress Awareness Month. Let SHRM make your work life easier: Join Now
Shawn Premer shows how doing the right thing for employees leads to positive business results.
Is your employee handbook keeping up with the changing world of work? With SHRM's Employee Handbook Builder get peace of mind that your handbook is up-to-date.
Build competencies, establish credibility and advance your career—while earning PDCs—at SHRM Seminars in 12 cities across the U.S. this spring.
#SHRM18 will expand your perspective – on your organization, on your career, and on the way you approach HR. Join us in Chicago June 17-20, 2018
Members may download one copy of our sample forms and templates for your personal use within your organization. Please note that all such forms and policies should be reviewed by your legal counsel for compliance with applicable law, and should be modified to suit your organization’s culture, industry, and practices. Neither members nor non-members may reproduce such samples in any other way (e.g., to republish in a book or use for a commercial purpose) without SHRM’s permission. To request permission for specific items, click on the “reuse permissions” button on the page where you find the item.
A job hazard analysis (JHA) is an important tool for identifying and reducing hazards in any workplace. The Occupational Safety and Health Administration (OSHA) does not specifically require employers to develop JHAs, but encourages their use for potentially hazardous tasks.
“You can help prevent workplace injuries and illnesses by looking at your workplace operations, establishing proper job procedures, and ensuring that all employees are trained properly” by conducting a JHA, according to the agency.
OSHA defines the JHA as a “technique that focuses on job tasks as a way to identify hazards before they occur … [and] focuses on the relationship between the worker, the task, the tools and the work environment.” After identifying uncontrolled hazards, employers are expected to take steps to eliminate or reduce them to an acceptable risk level, OSHA said.
The process can also be used to train new workers to perform their jobs safely.
OSHA encourages employers conduct JHAs at worksites with occupations:
Before beginning a JHA for a specific job, OSHA recommends:
Involving your workers. Employees know the job best at the frontline level and their knowledge is valuable in identifying hazards. “Involving employees will help minimize oversights, ensure a quality analysis, and get workers to ‘buy in’ to the solutions because they will share ownership in their safety and health program,” OSHA said.
Reviewing your accident history. Review the worksite’s history of accidents, occupational illnesses, damage to machinery or equipment, and any near misses—indicators that existing hazard controls may not be adequate.
Surveying your employees. Ask your workers about any hazards they’re aware of in their work areas, and brainstorm solutions to eliminate or control those hazards. “If any hazards exist that pose an immediate danger to an employee’s life or health, take immediate action to protect the worker,” OSHA reminded employers.
Ranking jobs. List and prioritize jobs with the highest risks and plan to conduct JHAs for those jobs first.
Outlining job tasks. Watch the employee perform the job and break down the steps that make up the job. It may be helpful to photograph or videotape the worker performing the job to create visual references for use during the analysis, OSHA said.
Conducting a JHA
OSHA advises creating a form that represents each task of a given job, plus a description of the task, the hazards and potential hazard controls.
“A job hazard analysis is an exercise in detective work,” the agency said. The goal is to discover:
Hazards are rarely the result of a singular cause resulting in a singular effect, OSHA said. It’s much more likely that many contributing factors line up in a certain way to create the hazard.
Additional inputs necessary when analyzing hazards include:
OSHA provided this example: A metal-shop worker clearing a snag comes into contact with a rotating pulley that pulls his hand into the machine and severs his fingers.
A JHA for this job would look like this:
Finally, a plan is drawn up for controlling each hazard associated with each task.
Using the industry standard hierarchy of hazard controls is useful for this step. The hierarchy of hazard controls are, in order of effectiveness:
After completing JHAs for potentially hazardous job tasks, OSHA recommends discussing your findings with all employees who perform the tasks and encouraging feedback.
Employers should also communicate any job modifications or changes in work procedure and the reasons for the changes.
JHAs should be periodically reviewed and revised, especially after an illness or injury occurs.
If you need outside help to conduct a JHA, possible sources of help could include your insurance company, the local fire department, occupational safety and health consultants, and
OSHA’s free consultation services.
Roy Maurer is an online editor/manager for SHRM.
Follow him @SHRMRoy
SHRM Online Safety & Security page
You have successfully saved this page as a bookmark.
Please confirm that you want to proceed with deleting bookmark.
You have successfully removed bookmark.
Please log in as a SHRM member before saving bookmarks.
Please sign in as a SHRM member before saving bookmarks.
Please purchase a SHRM membership before saving bookmarks.
An error has occurred
Recommended for you
SHRM Annual Conference & Exposition
SHRM’s HR Vendor Directory contains over 3,200 companies