Job Summary:

The Legal Services Supervisor will manage and lead a team of legal support staff in providing documentation, research, and other services to assist the legal team.

Supervisory Responsibilities:

• Assists in hiring and training internal support staff for the legal department.
• Oversees the day-to-day workflow of the department.
• Conducts performance evaluations that are timely and constructive.
• Handles discipline and termination of employees as needed and in accordance with company policy.

Duties/Responsibilities:

• Prepares and assists with legal documents for attorneys as directed.
• Conducts or assists with legal research for attorneys as directed.
• Manages case files, ensuring that summaries are properly prepared and updated, litigation files are properly and securely maintained, and records and documents needed for litigation are collected and organized.
• Documents and verifies expenses.
• Develops and maintains records for support staff including work records, payroll records, and performance reviews; drafts and distributes reports of records as required.
• Maintains and updates law library or other repository of legal department books, material, and resources.
• Coordinates travel arrangements and reservations for attorneys and support staff.
• Ensures legal department files are maintained and destroyed in compliance with record retention policies and procedures.
• Oversees yearly budget for the department and monitors monthly accounting records; provides related findings to managing attorney.
• Serves as backup for office functions including answering, screening, and directing phone calls; managing mail; and printing or copying documents.
• Performs other related duties as assigned.

Required Skills/Abilities:

• Excellent verbal and written communication skills.
• Proficient with Microsoft Office Suite or related software.
• Organized with attention to detail.
• Basic understanding of court and administrative proceedings and documentation.
• Thorough understanding of lawsuit summaries, litigation files, and proper maintenance of all legal records.
• Superior proficiency in administrative tasks.

Education and Experience:

• Associates degree, 60 hours of college work, or paralegal certification required.
• At least six years of progressively responsible experience in a legal department or similar department with at least one year of supervisory or lead responsibility.

Physical Requirements:

• Prolonged periods sitting at a desk and working on a computer.
• Must be able to lift up to 15 pounds at times.