Job Summary:

The Assistant Director will provide administrative support to the Executive Director (or other assigned director or executive-level staff).

Supervisory Responsibilities:

• May hire, train, and handle discipline and termination of subordinate employees.
• May be asked to assist with or conduct performance evaluations that are timely and constructive

Duties/Responsibilities:

• Communicates with management on behalf of the Executive Director.
• Acts as a proxy for the Executive Director as needed in his or her absence.
• Collaborates with the Executive Director to sustain, promote, and grow departmental programs and services.
• Manages budgets for regular and special programs and expenses.
• Participates in strategic planning and presides over meetings as needed.
• Maintains files and records as requested. Recordkeeping responsibilities may include overseeing and maintaining files of applications, interviews, offer letters and rejections, employee files, and evaluation dates.
• Creates and manages the annual calendar of activities such as special events, fundraising initiatives, and similar projects.
• Drafts and maintains policies and procedures, ensuring compliance with applicable local, state, and federal laws.
• Organizes committee meetings including determining the time and place and drafting and delivering correspondence such as agendas, minutes, and transcripts.
• Performs other duties as assigned.

Required Skills/Abilities:

• Exceptional verbal and written communication skills.
• Excellent organizational skills and attention to detail.
• Ability to prioritize and delegate tasks.
• Excellent speaking and presentation skills.
• Ability to create and present ideas and budgets in a variety of formats.
• Ability to maintain confidential records.
• Proficient with Microsoft Office Suite or related software.

Education and Experience:

• Bachelors degree in related field required; Masters degree preferred.
• Three to five years of related experience required, with supervisory experience preferred.
• Knowledge of the philosophy, mission, leadership needs, and planning requirements of the organization preferred.

Physical Requirements:

• Prolonged periods sitting at a desk and working on a computer.
• Must be able to lift up to 15 pounds at times.