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Assistant Director

Job Summary:

The Assistant Director will provide administrative support to the Executive Director (or other assigned director or executive-level staff).

Supervisory Responsibilities:

  • May hire, train, and handle discipline and termination of subordinate employees.
  • May be asked to assist with or conduct performance evaluations that are timely and constructive


  • Communicates with management on behalf of the Executive Director.
  • Acts as a proxy for the Executive Director as needed in his or her absence.
  • Collaborates with the Executive Director to sustain, promote, and grow departmental programs and services.
  • Manages budgets for regular and special programs and expenses.
  • Participates in strategic planning and presides over meetings as needed.
  • Maintains files and records as requested. Recordkeeping responsibilities may include overseeing and maintaining files of applications, interviews, offer letters and rejections, employee files, and evaluation dates.
  • Creates and manages the annual calendar of activities such as special events, fundraising initiatives, and similar projects.
  • Drafts and maintains policies and procedures, ensuring compliance with applicable local, state, and federal laws.
  • Organizes committee meetings including determining the time and place and drafting and delivering correspondence such as agendas, minutes, and transcripts.
  • Performs other duties as assigned.

Required Skills/Abilities:

  • Exceptional verbal and written communication skills.
  • Excellent organizational skills and attention to detail.
  • Ability to prioritize and delegate tasks.
  • Excellent speaking and presentation skills.
  • Ability to create and present ideas and budgets in a variety of formats.
  • Ability to maintain confidential records.
  • Proficient with Microsoft Office Suite or related software.

Education and Experience:

  • Bachelors degree in related field required; Masters degree preferred.
  • Three to five years of related experience required, with supervisory experience preferred.
  • Knowledge of the philosophy, mission, leadership needs, and planning requirements of the organization preferred.

Physical Requirements:

  • Prolonged periods sitting at a desk and working on a computer.
  • Must be able to lift up to 15 pounds at times.


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