The Fair Labor Standards Act (FLSA) requires employers to maintain accurate records of hours worked by nonexempt employees. The FLSA does not require employers to use time clocks, time cards or any other specific timekeeping system. However, the following information must be retained by the employer:
- Employee's full name and Social Security number.
- Address, including zip code.
- Birth date, if younger than 19.
- Sex and occupation.
- Time and day of week when employee's workweek begins.
- Hours worked each day.
- Total hours worked each workweek.
- Basis on which employee's wages are paid (e.g., "$9 per hour," "$440 a week," "piecework").
- Regular hourly pay rate.
- Total daily or weekly straight-time earnings.
- Total overtime earnings for the workweek.
- All additions to or deductions from the employee's wages.
- Total wages paid each pay period.
- Date of payment and the pay period covered by the payment.
Source: Recordkeeping Requirements under the Fair Labor Standards Act (FLSA)
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