Skip to main content
  • Foundation
  • Executive network
  • CEO Circle
  • SHRM Business
  • Linkage Logo
  • Store
  • Sign In
  • Account
    • My Account
    • Logout
    • Global
    • India
    • MENA
SHRM
About
Book a Speaker
Join Today
Renew
Rejoin Now
Renew
  • Membership
  • Certification
    Certification

    Smiling asian student studying in library with laptop books doing online research for coursework, making notes for essay homework assignment, online education e-learning concept
    Get Certified!

    Be recognized as an HR leader with your SHRM-CP or SHRM-SCP credential.

    • How to Get Certified

      Demonstrate your ability to apply HR principles to real-life situations. No other HR certification compares.

      • How to Get Certified
      • Eligibility Criteria
      • Exam Details and Fees
      • SHRM-CP
      • SHRM-SCP
      • Which Certification is Best for Me
      • Certification FAQs
    • Prepare for the Exam

      Give yourself the best chance to pass your SHRM certification exam.

      • Exam Preparation
      • SHRM BASK
      • SHRM Learning System
      • Instructor-Led Learning
      • Self-Study
      • Study Aids & Add-ons
    • Recertification

      Recertify your SHRM Credentials before your end date!

      • Specialty Credentials
      • Qualifications
      Certification Portal
  • Topics & Tools
    Topics & Tools

    Stay up to date with workplace news and leverage our vast library of resources to streamline day-to-day HR tasks.

    The white house in washington, dc.
    Executive Order Impact Zone

    Do not abandon, but evaluate and evolve. It is about legal, equal opportunity for all.

    • News & Trends

      Follow breaking news and emerging workplace trends.

      Legal & Compliance

      Stay informed on workplace legal updates and their impacts.

      From the Workplace

      Explore diverse perspectives from your peers on today's workplaces.

      Flagships

      Get curated collections of podcasts, videos, articles, and more produced by SHRM.

    • HR Topics
      • AI in the Workplace
      • Civility at Work
      • Compensation & Benefits
      • Inclusion & Diversity
      • Talent Acquisition
      • Workplace Technology
      • Workplace Violence Prevention
      SEE ALL
      SHRM Research
    • Tools & Samples

      Access member resources and tools to streamline HR tasks.

      • Forms & Checklists
      • How-To Guides
      • Interactive Tools
      • Job Descriptions
      • Policies
      • Toolkits
      SEE ALL
      Ask an Advisor
  • Events & Education
    Events & Education

    SHRM25 in San Diego, June 29 - July 2, 2025
    Join us for SHRM25 in San Diego

    Register for the World’s Largest HR Conference being held on June 29 - July 2, 2025

    • Events
      • SHRM25
      • The AI+HI Project 2025
      • INCLUSION 2025
      • Talent 2026
      • Linkage Institute 2025
      SEE ALL
      Webinars
    • Educational Programs

      Designed and delivered by HR experts to empower you with the knowledge and tools you need to drive lasting change in the workplace.

      Specialty Credentials

      Demonstrate targeted competence and enhance credibility among peers and employers.

      Qualifications

      Gain a deeper understanding and develop critical skills.

    • Team Training & Development

      Customized training programs unique to your organization’s needs.

  • Business Solutions
  • Advocacy
    Advocacy

    Make your voice heard on public policy issues impacting the workplace.

    Advocacy
    SHRM's President & CEO testifies to Congress on "The State of American Education"
    • Policy Areas
      • Workforce Development
      • Workplace Inclusion
      • Workplace Flexibility & Leave
      • Workplace Governance
      • Workplace Health Care
      • Workplace Immigration
      State Affairs

      SHRM advances policy solutions in state legislatures nationwide.

      Global Policy

      SHRM is the go-to for global HR leaders and businesses on workplace matters.

    • Advocacy Team (A-Team)

      SHRM’s A-Team is a key member benefit, giving you the tools, insights, and opportunities to shape workplace policy and drive real impact.

      Take Action

      Urge lawmakers to support policies that create lasting, positive change.

      Advocacy & Legislative Resources

      Access SHRM’s curated policy materials and content.

    • SHRM-Led Coalitions
      • Generation Cares
      • The Section 127 Coalition
      • Learn More & Partner with SHRM Government Affairs
  • Community
    Community

    Woman raising hand in group
    Find a SHRM Chapter

    Easily find a local professional or student chapter in your area.

    • Chapters

      Find local connections from over 607 chapters and state councils and create your personalized HR network.

      SHRM Connect

      Post polls, get crowdsourced answers to your questions and network with other HR professionals online.

      SHRM Northern California

      Join SHRM members in the greater San Francisco Bay area for local events and networking.

    • Membership Councils

      Learn about SHRM's five regional councils and the Membership Advisory Council (MAC).

      • Membership Advisory Council
      • Regional Councils
    • Volunteers

      Learn about volunteer opportunities with SHRM.

      • Volunteer Leader Resource Center
Close
  • Membership
  • Certification
    back
    Certification
    Smiling asian student studying in library with laptop books doing online research for coursework, making notes for essay homework assignment, online education e-learning concept
    Get Certified!

    Be recognized as an HR leader with your SHRM-CP or SHRM-SCP credential.

    • How to Get Certified

      Demonstrate your ability to apply HR principles to real-life situations. No other HR certification compares.

      • How to Get Certified
      • Eligibility Criteria
      • Exam Details and Fees
      • SHRM-CP
      • SHRM-SCP
      • Which Certification is Best for Me
      • Certification FAQs
    • Prepare for the Exam

      Give yourself the best chance to pass your SHRM certification exam.

      • Exam Preparation
      • SHRM BASK
      • SHRM Learning System
      • Instructor-Led Learning
      • Self-Study
      • Study Aids & Add-ons
    • Recertification

      Recertify your SHRM Credentials before your end date!

      • Specialty Credentials
      • Qualifications
      Certification Portal
  • Topics & Tools
    back
    Topics & Tools

    Stay up to date with workplace news and leverage our vast library of resources to streamline day-to-day HR tasks.

    The white house in washington, dc.
    Executive Order Impact Zone

    Do not abandon, but evaluate and evolve. It is about legal, equal opportunity for all.

    • News & Trends

      Follow breaking news and emerging workplace trends.

      Legal & Compliance

      Stay informed on workplace legal updates and their impacts.

      From the Workplace

      Explore diverse perspectives from your peers on today's workplaces.

      Flagships

      Get curated collections of podcasts, videos, articles, and more produced by SHRM.

    • HR Topics
      • AI in the Workplace
      • Civility at Work
      • Compensation & Benefits
      • Inclusion & Diversity
      • Talent Acquisition
      • Workplace Technology
      • Workplace Violence Prevention
      SEE ALL
      SHRM Research
    • Tools & Samples

      Access member resources and tools to streamline HR tasks.

      • Forms & Checklists
      • How-To Guides
      • Interactive Tools
      • Job Descriptions
      • Policies
      • Toolkits
      SEE ALL
      Ask an Advisor
  • Events & Education
    back
    Events & Education
    SHRM25 in San Diego, June 29 - July 2, 2025
    Join us for SHRM25 in San Diego

    Register for the World’s Largest HR Conference being held on June 29 - July 2, 2025

    • Events
      • SHRM25
      • The AI+HI Project 2025
      • INCLUSION 2025
      • Talent 2026
      • Linkage Institute 2025
      SEE ALL
      Webinars
    • Educational Programs

      Designed and delivered by HR experts to empower you with the knowledge and tools you need to drive lasting change in the workplace.

      Specialty Credentials

      Demonstrate targeted competence and enhance credibility among peers and employers.

      Qualifications

      Gain a deeper understanding and develop critical skills.

    • Team Training & Development

      Customized training programs unique to your organization’s needs.

  • Business Solutions
  • Advocacy
    back
    Advocacy

    Make your voice heard on public policy issues impacting the workplace.

    Advocacy
    SHRM's President & CEO testifies to Congress on "The State of American Education"
    • Policy Areas
      • Workforce Development
      • Workplace Inclusion
      • Workplace Flexibility & Leave
      • Workplace Governance
      • Workplace Health Care
      • Workplace Immigration
      State Affairs

      SHRM advances policy solutions in state legislatures nationwide.

      Global Policy

      SHRM is the go-to for global HR leaders and businesses on workplace matters.

    • Advocacy Team (A-Team)

      SHRM’s A-Team is a key member benefit, giving you the tools, insights, and opportunities to shape workplace policy and drive real impact.

      Take Action

      Urge lawmakers to support policies that create lasting, positive change.

      Advocacy & Legislative Resources

      Access SHRM’s curated policy materials and content.

    • SHRM-Led Coalitions
      • Generation Cares
      • The Section 127 Coalition
      • Learn More & Partner with SHRM Government Affairs
  • Community
    back
    Community
    Woman raising hand in group
    Find a SHRM Chapter

    Easily find a local professional or student chapter in your area.

    • Chapters

      Find local connections from over 607 chapters and state councils and create your personalized HR network.

      SHRM Connect

      Post polls, get crowdsourced answers to your questions and network with other HR professionals online.

      SHRM Northern California

      Join SHRM members in the greater San Francisco Bay area for local events and networking.

    • Membership Councils

      Learn about SHRM's five regional councils and the Membership Advisory Council (MAC).

      • Membership Advisory Council
      • Regional Councils
    • Volunteers

      Learn about volunteer opportunities with SHRM.

      • Volunteer Leader Resource Center
Join Today
Renew
Rejoin Now
Renew
  • Store
    • Global
    • India
    • MENA
  • About
  • Book a Speaker
  • Foundation
  • Executive network
  • CEO Circle
  • SHRM Business
  • Linkage Logo
SHRM
Sign In
  • Account
    • My Account
    • Logout
Close

  1. Topics & Tools
  2. Workplace News & Trends
  3. Beyond ChatGPT: These GenAI Tools Offer HR-Specific Benefits
Share
  • Linked In
  • Facebook
  • Twitter
  • Email

Lorem ipsum dolor sit amet, consectetur adipiscing elit. Vivamus convallis sem tellus, vitae egestas felis vestibule ut.


Error message details.

Copy button
Reuse Permissions

Request permission to republish or redistribute SHRM content and materials.


Learn More
News

Beyond ChatGPT: These GenAI Tools Offer HR-Specific Benefits

June 11, 2024 | Dave Zielinski

Office employee uses an AI chatbot on his computer at his desk

It may seem like OpenAI’s ChatGPT is the only game in town for HR professionals looking to use generative AI (GenAI) tools to save time or boost their performance. But many other GenAI-powered apps are available that are specifically designed for HR or recruiting purposes such as creating training videos, summarizing notes from job candidate interviews, crafting HR policies or onboarding documents, and detecting cheating on candidate assessments.

Here are some alternatives to ChatGPT suggested by HR professionals who’ve used the apps and technology analysts. The tools profiled here are primarily stand-alone apps and not GenAI functions built into the suites of HR technology vendors. Most of the providers offer both free and paid enterprise versions of their software.

Creating Training and Informational Videos

Learning and development professionals are tasked with creating a large volume of training videos, and many turn to Synthesia to save time and improve video quality. The GenAI tool employs text-to-speech technology that transforms typed training scripts into audio. Designers can then match one of 160 different AI avatars to the AI voices generated to create lifelike video presenters. The AI voices come with a variety of dialects, accents, and styles.

With AI prompts, users can quickly generate their own training scripts, using templates to add AI avatars, layouts, fonts, and AI voiceovers in multiple languages to customize videos to their specific needs and work cultures.

Speechify is another app in this category that uses text-to-speech tech to create GenAI-driven voiceovers that go beyond the robotic audio of the past for use in training videos, podcasts, and other HR content. Speechify allows users to edit its AI voices for tone, emotion, speech, and more. Videos also can be automatically dubbed into other languages.

Learning executives told SHRM Online that one benefit of Speechify is it allows them to avoid the considerable expense of hiring external voice-over talent or having to “insource” it for training video production. One challenge with the latter option is maintaining continuity in video production when in-house voice talent leaves an organization.

Writing Inclusive Job Ads

Recruiters often struggle with creating inclusive language in job ads when they’re seeking to attract a more diverse candidate pool. That task becomes easier with the use of the AI-powered app Datapeople, which provides guidance and tips for creating inclusive job posts.

An AI-based Smart Editor in the tool helps recruiters avoid small mistakes in language or phrasing that can impact how candidates perceive messages, ensuring posts and job descriptions don’t appear sexist, ageist, or discriminatory toward other underrepresented groups.

The app also helps recruiters avoid using corporate cliches and superfluous language in job ads. The tool, which is compatible with applicant tracking systems, also offers guidance on writing more effective job titles to reduce confusion among candidates and ensure job titles better match job requirements.

Combating Cheating on Tests

The growth of remote testing and online candidate assessments during the COVID-19 pandemic, coupled with the rapid adoption of GenAI tools like ChatGPT in the workplace, has elevated HR concerns about candidates cheating on online assessments used to evaluate their skills or knowledge. As a result, some vendors have created AI-powered products designed to detect and deter such cheating.

One such provider is Xobin, a platform that uses AI algorithms and machine learning to detect unauthorized assistance, content sharing, or plagiarism by candidates during online assessments. The proctoring tool has anti-cheating features including question shuffle, randomization, and cut/copy/paste disabling. It monitors whether candidates navigate outside the online test interface and ensures that candidates remain in their seats and don’t block their webcams.

Another provider of AI-driven assessment proctoring is Glider, which automatically tracks elements like suspicious eye movements of test takers, detects whether people other than the candidates might be in a test room, and monitors whether candidates might be getting help via external apps or are traveling to different websites during a test.

Summarizing HR Meeting Notes, Interviews, and Long Emails

Metaview is an AI-powered note-taking app designed specifically for recruiters and hiring managers to use during job candidate interviews and intake meetings. The app automatically takes, summarizes, and structures notes from candidate interviews, saving time and freeing recruiters to focus on fully engaging with and listening to candidates during interviews.

Recruiters can query the app after an interview to access key conversation details or have it synthesize patterns across question responses. Metaview integrates with commonly used calendar software as well as videoconferencing platforms for candidate interviews.

Otter AI is another app that automatically takes notes in real time during Microsoft Teams, Google Meet, or Zoom meetings, allowing participants to concentrate on what’s being discussed in the meeting. It also records discussions when HR professionals miss a meeting or arrive late.

Otter AI also automatically creates action items and hyperlinks to meeting notes, eliminating the need to write long summary emails following meetings. Users can query a chatbot to access information from previous meetings they’ve recorded with the app, and Otter AI can also generate content such as emails and status updates.

Wordtune can summarize lengthy HR or recruiting articles, paraphrase long emails, and capture key points from YouTube videos or websites to save busy HR professionals time. The app also helps those with writer’s block by creating drafts of emails and text messages, providing a variety of writing templates as starting points.

Major competitors to ChatGPT such as Microsoft Co-Pilot and Google Gemini also have built-in meeting transcription functions. Copilot can be used within Microsoft Teams meetings, for example, to summarize key discussion points—including where participants are aligned or disagree—and suggest action items in real time during a meeting.

Similarly, users of Google Meet can employ Google’s Gemini GenAI tool (formerly called Bard) to automatically capture, summarize, and share meeting notes and video snippets. The tool also has a “summary so far” feature for those who show up late to meetings.

Developing HR Document Templates and Managing Email Inboxes

Design software company Canva now offers AI-powered templates designed specifically to help HR teams use a “visual-first” approach to creating internal communications and other documents. The “HR Work Kit” templates cover onboarding guides, town hall presentations, employee handbooks, and much more. Apps in the offering including AI Presenters and AI Avatars make human-like video avatars available to help enliven content, and an AI-powered photo editor makes it easier to edit and improve objects in images.

Inbox Zero helps manage and declutter overflowing email inboxes by automatically unsubscribing users from unwanted marketing spam, promotional newsletters, or other “cold call” emails, saving HR practitioners time and headaches in managing their inboxes.

The platform allows users to see which marketers email them the most, how often they receive emails from specific senders, and how often they’ve opened certain emails before. Users can unsubscribe in bulk with a single click or choose to auto-archive emails for later review, depending on the rules they create.

Collaborating in Teams and with Videoconferencing

AI has brought important new functions to the videoconferencing platforms commonly used by HR teams. Over the past year, Zoom, for example, has added a host of new AI-powered features to its Workplace platform that include a GenAI tool called AI Companion that can automatically summarize meeting discussions and chat threads; provide reminders about next steps that employees have promised their colleagues; and jump-start drafts of emails, texts, meeting agendas, and more.

AI and other technologies also are now used in videoconferencing platforms including Microsoft Teams and Google Meet to enhance the video and audio experience for hybrid work teams. These new features suppress background noise in home offices, illuminate participants in poor lighting conditions, automatically create background images, and more.

FigJam AI is a digital whiteboard that uses AI to bring enhanced features to HR brainstorming sessions, strategic planning discussions, and other meetings that require a high level of team collaboration and participant input.

The whiteboard is easy to use for those who aren’t naturally visual thinkers and seeks to reproduce the feel of in-person collaboration. AI prompts allow users to create over 300 meeting templates for use with the whiteboard, including flow charts, calendars, and more. Its features enable teams to complete tasks such as automatically sort the digital sticky notes used on the whiteboard into themes and summarize team input to identify post-meeting action items.

Dave Zielinski is principal of Skiwood Communications, a business writing and editing firm in Minneapolis.

Artificial Intelligence
Technology

Artificial Intelligence in the Workplace

​An organization run by AI is not a futuristic concept. Such technology is already a part of many workplaces and will continue to shape the labor market and HR. Here's how employers and employees can successfully manage generative AI and other AI-powered systems.



Related Content

Kelly Dobbs Bunting speaks onstage at SHRM24
(opens in a new tab)
News
Why AI+HI Is Essential to Compliance

HR must always include human intelligence and oversight of AI in decision-making in hiring and firing, a legal expert said at SHRM24. She added that HR can ensure compliance by meeting the strictest AI standards, which will be in Colorado’s upcoming AI law.

(opens in a new tab)
News
A 4-Day Workweek? AI-Fueled Efficiencies Could Make It Happen

The proliferation of artificial intelligence in the workplace, and the ensuing expected increase in productivity and efficiency, could help usher in the four-day workweek, some experts predict.

(opens in a new tab)
News
How One Company Uses Digital Tools to Boost Employee Well-Being

Learn how Marsh McLennan successfully boosts staff well-being with digital tools, improving productivity and work satisfaction for more than 20,000 employees.

HR Daily Newsletter

Stay up to date with the latest HR news, trends, and expert advice each business day.

Success title

Success caption

Manage Subscriptions
  • About SHRM
  • Careers at SHRM
  • Press Room
  • Contact SHRM
  • Book a SHRM Executive Speaker
  • Advertise with Us
  • Partner with Us
  • Copyright & Permissions
  • Post a Job
  • Find an HR Job
Follow Us
  • LinkedIn
  • Facebook
  • Twitter
  • Instagram
  • YouTube
  • SHRM Newsletters
  • Ask An Advisor

© 2025 SHRM. All Rights Reserved

SHRM provides content as a service to its readers and members. It does not offer legal advice, and cannot guarantee the accuracy or suitability of its content for a particular purpose. Disclaimer


  1. Privacy Policy

  2. Terms of Use

  3. Accessibility

Join SHRM for Exclusive Access to Member Content

SHRM Members enjoy unlimited access to articles and exclusive member resources.

Already a member?
Free Article
Limit Reached

Get unlimited access to articles and member-exclusive resources.

You've reached the limit of 1 free article this month. Join to access unlimited articles and member-only resources.

Already a member?
Free Article
Exclusive Executive-Level Content

This content is for the SHRM Executive Network and Executive Content Subscription members only.

You've reached the limit of 1 free article this month. Join the Executive Network and enjoy unlimited content.

Already a member?
Free Article
Exclusive Executive-Level Content

This content is for the SHRM Executive Network and Executive Content Subscription members only.

You've reached the limit of 1 free article this month. Join and enjoy unlimited access to SHRM Executive Network Content.

Already a member?
Unlock Your Career with SHRM Membership

Please enjoy this free resource! Join SHRM for unlimited access to exclusive articles and tools.

Already a member?

Your membership is almost expired! Renew today for unlimited access to member content.

Renew now

Your membership has expired. Renew today for unlimited access to member content.

Renew Now

Your Executive Network membership is nearing its expiration. Renew now to maintain access.

Renew Now

Your membership has expired. Renew your Executive Network benefits today.

Renew Now