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Strategies for Leading Effective Meetings

Some companies have turned to a project management framework called Scrum as a model for running shorter meetings. The framework encourages short-term collaboration to tackle project goals—much like in a rugby scrum, where teammates gather shoulder to shoulder to get the ball moving in the right direction.

The 15-Minute Meeting
SHRM | Jul 2023

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More Tips for Leading Productive Meetings

Invite the right people. Only invite people who are essential to the discussion. If you invite too many people, or too few, the meeting will be more difficult to manage and less productive.
Executive Spotlight: How To Conduct A Productive Meeting
Work It Daily | Apr 2023

Consider having walking meetings rather than sitting down for them, since walking is beneficial for your health. The average meeting lasts between 30 minutes and one hour. If you are walking at an average pace of 20 minutes per mile (about 2,000 steps per mile), that could result in an extra 3,000 to 6,000 steps per meeting.
Why Meetings Kill Productivity (and What to Do About It) | Apr 2023

Every meeting should have a purpose so meeting attendees understand why they need to attend your meeting.  Take a moment to document your objective. What are the outcomes you expect to achieve with this meeting? Be clear so attendees know what to expect. Use a descriptive title when you send your meeting invitation and include relevant background information if the topic is unfamiliar to the attendees.
Tips for Productive Meetings: The Top 5 Must-Have Elements
International Institute of Business Analysis | Mar 2023

In the most productive meetings, collective work is king and presenting information is the least time-consuming. Simply adjusting how teams spend their time fixes most meetings. Lead with collective work. Consider the example of one executive, who is the CEO of a company and the chair of a major community nonprofit. He experimented with using collective work sessions (breakouts in Zoom) in both of his organizations and reported that those meetings were the best he's ever had with either group.
Viewpoint: How to Create Team Meetings That Don't Suck
SHRM | Feb 2022

Persuading the over-sharers to back off and the silent ones to participate will lead to a better, more balanced, more productive meeting.
Run Better Meetings: How to Manage 'Over-Sharers' and 'Silent Types'
SHRM | Jan 2021

Ineffectively run meetings cost companies hundreds of thousands of dollars each year and become career stoppers for managers. People and their time are your company's resources, and it's your job as a leader to maximize the value of both to the organization.
Take the Dread Out of Meetings
SHRM | Feb 2020

Tips for Virtual Meetings

6 Planning Steps for Virtual Meetings
Inc. | Jan 2023

Checklist: Effective Virtual Meetings with Multicultural Teams
Talaera | Apr 2023

SHRM Related Reading and Tools

Is That Meeting Really Necessary?
SHRM | Jan 2023

HR as Strategic Planning Facilitator
SHRM | Jan 2020

Making Your Meetings Productive
SHRM Sample Training Presentation


​An organization run by AI is not a futuristic concept. Such technology is already a part of many workplaces and will continue to shape the labor market and HR. Here's how employers and employees can successfully manage generative AI and other AI-powered systems.