[Date]
[Employee’s Name]
[Employee’s Address]
Dear [Employee’s Name]:
This
letter is in response to your request for a leave of absence beginning [begin
date] through [end date] for [reason for leave]. Although we make every effort
to accommodate employees with a need for time off, unfortunately, your leave
request is not approved due to [reason, such as need for leave not covered by
policy, staffing needs, etc.].
If you feel that this decision is made in error or that
extenuating circumstances warrant further review of your request, please feel
free to contact me with more information or additional details surrounding your
need for leave.
Sincerely,
[Supervisor or HR Representative Name]
[Supervisor or HR Representative Job Title]​