Access to Personnel Files Policy

[Company Name] employee files are maintained by the human resource (HR) department and are considered confidential.

Managers and supervisors, other than the HR director and his or her subordinates, may only have access to personnel file information on a need-to-know basis.

A manager or supervisor considering the hire of a former employee or the transfer of a current employee may be granted access to the file, or limited parts of it, in accordance with anti-discrimination laws.

Personnel files may not be taken outside of the HR department.

Representatives of government or law enforcement agencies, in the course of their duties, may be allowed access to file information. This decision will be made at the discretion of [Company Name] or the HR department in response to the employee’s request, a valid subpoena or a valid court order.

Personnel file access by current and former employees will generally be permitted upon request within [insert number of days based on state law requirements] days of the request, in accordance with state law.

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