This Month Only! >> $20 off and a FREE SHRM tote with your membership and code TOTE2018!
Sign up for free email newsletters and get more SHRM content delivered to your inbox.
Is your employee handbook keeping up with the changing world of work? With SHRM's Employee Handbook Builder get peace of mind that your handbook is up-to-date.
Build competencies, establish credibility and advance your career—while earning PDCs—at SHRM Seminars in 12 cities across the U.S. this spring.
#SHRM18 will expand your perspective – on your organization, on your career, and on the way you approach HR. Join us in Chicago June 17-20, 2018
Members may download one copy of our sample forms and templates for your personal use within your organization. Please note that all such forms and policies should be reviewed by your legal counsel for compliance with applicable law, and should be modified to suit your organization’s culture, industry, and practices. Neither members nor non-members may reproduce such samples in any other way (e.g., to republish in a book or use for a commercial purpose) without SHRM’s permission. To request permission for specific items, click on the “reuse permissions” button on the page where you find the item.
It seems that just about every week the Occupational Safety and Health Administration (OSHA) issues citations to another employer for its alleged failure to implement the requirements under the Control of Hazardous Energy standard, (better known as the Lockout/Tagout (LOTO) standard). In fact, the LOTO standard has consistently been one of the top ten frequently cited standards issued by OSHA over the last several years. Small or unsophisticated employers are not the only ones at risk for receiving citations for LOTO issues. So it’s a good time to ensure that if OSHA shows up at your worksite, you can feel confident that your program meets the necessary requirements and you have significantly reduced your risk for receiving a citation.
The LOTO standard covers the “servicing and/or maintenance” of machines and equipment in which the unexpected energization or start-up of the machines or equipment, or release of stored energy, could harm employees. Normal production operations are not covered by the LOTO standard. However, servicing and/or maintenance activities which takes place during normal operations are covered if (1) an employee is required to remove or bypass a guard or other safety device; or (2) an employee is required to place any part of his or her body into an area on a machine or piece of equipment where work is actually performed upon the material being processed or where an associated danger zone exists during a machine operating cycle.Servicing and/or maintenance is defined broadly as: [w]orkplace activities such as construction, installing, setting up, adjusting, inspecting, modifying, and maintaining and/or servicing machines or equipment. These activities include lubrication, cleaning or unjamming of machines or equipment and making adjustments or tool changes, where the employee may be exposed to the unexpected energization or startup of the equipment or release of hazardous energy.
The LOTO standard does not apply to work on cord or plug-connected electric equipment and certain hot taps operations. In addition, minor servicing activities which take place during normal production operations are not covered by the LOTO standard as long as the employer provides effective alternative protection from hazardous energy (such as guards). The minor servicing exception applies only to activities that must take place during, and are inherent to, normal production operations and that are necessary to allow production to proceed without interruption.The minor servicing activity must be:
If employees are exposed to hazardous energy during servicing and maintenance activities and one of the exceptions above do not apply, then employers must establish a program consisting of detailed energy-control procedures for each piece of equipment, employee training and periodic inspections.
Energy-control procedures for each piece of equipment must be developed, documented and utilized when employees are engaged in servicing and maintenance activities unless all of the following elements exist:
If written procedures are required, they should contain:
Separate written procedures should be developed for each machine or equipment when employees may be engaged in servicing and maintenance activities. However, similar machines and/or equipment (such as those using the same type and magnitude of energy), which have the same or similar types of controls, and which can be rendered safe using the same sequential procedural steps, can be covered by a single procedure, if that procedure satisfactorily addresses the hazards and specifies the measures for controlling the hazards. For purposes of procedure grouping, machines and equipment may be grouped together as one procedure if all are listed or identified in the scope of the energy-control procedure and if they all have the same or similar:
Employers are required to provide the LOTO device for isolating, securing or blocking of machines or equipment from energy sources. Lockout devices should be used if the energy isolating machine or equipment is capable of being locked out, unless the employer can demonstrate that the utilization of a tagout system will provide full employee protection. LOTO devices shall be durable, standardized, substantial and identifiable.
Employers are required to conduct periodic inspections of their energy-control procedures at least annually to ensure that they are being effectively implemented and to correct any deviations or inadequacies. The periodic inspection must be performed by an “authorized employee” other than the one(s) utilizing the procedures being inspected.
The periodic inspection shall include a review between the inspector and each authorized employee of that employee’s responsibilities under the energy-control procedures and of the limitations of the tagout systems, if used.
The employer is required to certify that the periodic inspections were performed. The certification shall identify the machine or equipment on which the energy-control procedure was being utilized, the date of the inspection, the employees included in the inspection, and the person performing the inspection.
Employers are required to provide training to all employees on the LOTO program and certify that employee training has been accomplished. The type of necessary training will depend upon the employee’s relationship to the program:
If a tagout system is being used, all employees must be trained on the following limitations of tags:
All authorized and affected employees must receive retraining whenever there is a change in their job assignments, a change in themachines, equipment or processes that present a new hazard, or when there is a change in the energy-control procedures. Additional retraining must be conducted whenever a periodic inspection reveals, or whenever the employer has reason to believe that there are deviations from or inadequacies in the employee’s knowledge or use of the energy-control procedures.
Employers must ensure that LOTO procedures are performed only by the authorized employees who may perform servicing or maintenance activities.
Employers must ensure that all affected employees are notified of the application and removal of lockout devices or tagout devices. Notification must be given before the controls are applied, and after they are removed from the machine or equipment.
Nickole Winnett is an associate in the Washington, D.C., office of Jackson Lewis P.C., and is a member of the Workplace Safety and Health practice group.
© 2014 Jackson Lewis PC.Reprinted with permission. Originally published at
www.oshalawblog.com. Jackson Lewis PC is a national workplace law firm with offices nationwide.
SHRM Online Safety & Security page
SHRM’s Safety & Security HR e-newsletter
You have successfully saved this page as a bookmark.
Please confirm that you want to proceed with deleting bookmark.
You have successfully removed bookmark.
Please log in as a SHRM member before saving bookmarks.
Please sign in as a SHRM member before saving bookmarks.
Please purchase a SHRM membership before saving bookmarks.
An error has occurred
Recommended for you
SHRM Member Discounts Program
SHRM’s HR Vendor Directory contains over 10,000 companies