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California Pay Data Reporting (5/8/24)

California’s pay data reporting portal opened on Feb. 1, and employers are required to report on three new data points.

Since 2020, California has mandated that employers with at least 100 employees submit a pay data report to the state Civil Rights Department (CRD) as part of its efforts to advance fair pay. The reporting requires annual submissions detailing pay and hours worked for employees in California, or who are a part of a California establishment, categorized by establishment, job category, race/ethnicity, and sex.
California Updates Pay Data Reporting Requirements for 2024
Jackson Lewis via SHRM | Feb 2024

FAQs (updated for the 2023 Reporting Year, reports due May 8, 2024)
Pay Data Reporting Home Page (portal, user guide, templates, more)
Pay Data Reporting Portal
California Civil Rights Department

Additional Law Firm Articles

Six Weeks To Go Until California’s Pay Data Reporting Deadline
Seyfarth | Mar 2024

California Pay Data Reporting Is Due May 8, 2024 (Now With New Requirements!)
Proskauer | Mar 2024

California Civil Rights Department Issues Clarifications on California Pay Data Reports
Littler | Feb 2024

Employers with Employees Working in California It’s Time to Report your Pay Data - California Releases Updated Guidance on Pay Data Reporting for 2024
Amundsen | Feb 2024

Attention, California employers: You only have three short months to report last year’s pay data to the state, and you need a plan of action in order to comply with this stringent law. The good news is that the state just published detailed FAQs to help guide employers through the process.
California Employers Have 3 Short Months to Report Pay Data: Your 3-Step Compliance Plan
Fisher Phillips | Feb 2024

If you are a private employer with 100 or more employees, or an employer with 100 or more workers hired through labor contractors, California law requires that you annually report pay, demographic, and other workforce data regarding your California employees to the CRD. These requirements must be met this year by May 8, 2024.
CRD’s New Pay Data Reporting Requirements
CDF Labor Law | Feb 2024

There is an updated focus on reporting remote worker data with three new columns added to both reports. These columns require reporting of the number of employees physically located at the reported establishment as well as breaking down remote employees assigned to that establishment by those located inside and outside California. There are also additional FAQs discussing remote employees.
Updated California Pay Data Reporting Guidance Increases Focus on Remote Employee Reporting
Ogletree | Feb 2024

The penalties for employers that fail to file a required report can reach $100 per employee and increase to $200 per employee for a subsequent failure to file a required report. These penalties are also assessable against a labor contractor that failed to provide required pay data to a client employer in a timely fashion. The CRD is also entitled to recover its costs in any enforcement action against an employer. Employers should be aware that the CRD is actively pursuing non-filers.
Pay Equity Update - California Pay Data Reporting and Pay Transparency for Federal Contractors
Ford Harrison | Feb 2024

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