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Checklist: Hiring Process

Sample Hiring Process Checklist

  • Hiring manager notifies human resources of the vacant position.
  • Hiring manager works with human resources to confirm budget for vacant position.
  • Requisition form is completed by hiring manager and given to human resources.
  • Human resources and hiring manager discuss job description, needs of the department, preferred job skills, etc.
  • Job is posted internally and externally.
  • Candidates are sourced by human resources.
  • Human resources ensures applicants have completed application forms, background check authorization forms and voluntary EEO Forms.
  • Top candidates are phone screened by human resources.
  • First in-person interviews with human resources are conducted.
  • Most qualified candidates are identified and presented to the hiring manager.
  • Second in-person interviews with hiring manager are conducted.
  • Human resources and hiring manager discuss candidates and the top candidate is selected for the job.
  • Human resources collects all paperwork related to the interview process (applications, interview notes, etc.) for recordkeeping purposes.
  • Top candidate's references and background checks completed by human resources.
  • Human resources and hiring manager discuss and agree on job offer specifics for the candidate.
  • Candidate is verbally offered and accepts the job.
  • Candidate is formally offered and accepts the job in writing.
  • Human resources sends communication to other candidates notifying them that the position has been filled.
  • Onboarding schedule set up for new hire.
  • Employee action form completed by human resources and the hiring manager.
  • Human resources ensures onboarding paperwork is completed including I-9, benefits enrollment, federal and state tax forms, etc., and new employee file is created.
  • New hire reporting to the appropriate state agency is completed. 


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