Effective communication is the backbone of any successful organization. Whether you’re sharing updates, outlining company goals, or providing guidance, the way you communicate with your team shapes their understanding, engagement, and trust. In today’s fast-paced workplace, balancing clarity, professionalism, and efficiency in your messaging is more important than ever.
By leveraging generative artificial intelligence (GenAI), you can draft clear and concise messages that reflect your organization’s tone and values, saving time while maintaining consistency across internal communications.
Customize the prompt below to reflect the message you are sending to your workforce. Be specific about things like the tone, goals, and key points. Still not getting what you’d like from your GenAI tool? Beef up on prompting best practices for HR professionals.
Prompt Template
Act as an internal communications specialist. Your task is to draft an email to all [company name] employees about [topic]. The email should be [tone], aiming to [goal].
[company name]:
[topic]:
[tone]:
[goal]:
Example
User Input: Act as an internal communications specialist. Your task is to draft an email to all [company name] employees about [topic]. The email should be [tone], aiming to [goal].
[company name]: Cascade Nutrition
[topic]: announcing a new wellness program that offers free access to fitness classes and mental health resources
[tone]: enthusiastic and motivational
[goal]: encourage participation and promote overall well-being
ChatGPT Response
Subject: Exciting News! Free Fitness Classes & Mental Health Resources for You! 🎉
Dear Team,
We’re thrilled to introduce Cascade Wellness+, our brand-new wellness program designed to support your physical and mental well-being! 🎯
At Cascade Nutrition, we believe that a healthy team is a thriving team, and we’re committed to helping you feel your best — inside and out. That’s why we’re offering free access to:
✅ Fitness Classes — Yoga, HIIT, strength training, and more, available in person and online.
✅ Mental Health Resources — Confidential counseling sessions, mindfulness workshops, and stress management tools.
How to Get Started:
🔹 Visit [Wellness Portal Link] to explore available classes and services.
🔹 Sign up for your first session today!
🔹 Stay tuned for upcoming wellness challenges and exclusive events.
Let’s make health and happiness a priority — together! 💙 If you have any questions, feel free to reach out to [HR Contact].
Here’s to a healthier, stronger, and happier team!
Best,
Internal Communications Team
Cascade Nutrition
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