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Associate Director of Facilities Planning

Job Summary:

The Associate Director for Facilities Planning will accompany and assist the Director in overseeing and implementing plans and policies that promote quality and excellence throughout the organizations facilities.

Supervisory Responsibilities:

  • Oversees and coordinates the workflow of assigned staff and departments to ensure projects are completed in a timely and quality manner.
  • Assists Director in conducting performance evaluations that are timely and constructive.
  • May assist Director with employment matters including discipline and termination of employees as needed and in accordance with company policy.


  • Researches and estimates costs of facilities projects including costs for labor, equipment, and materials.
  • Oversees construction and design projects to ensure compliance with applicable codes, regulations, architectural standards, and contractual requirements.
  • Performs or facilitates inspections of all parts of the organizations grounds and facilities; approves renovations, maintenance, and installations when necessary.
  • Maintains a recordkeeping system documenting facility use, maintenance schedules, and any other information required by internal policy or by local, state, and federal agencies.
  • Maintains an ongoing dialogue and working relationship with staff from other departments to ensure facilities needs and problems are quickly communicated, identified, and resolved.
  • Maintains design and construction records.
  • Maintains and issues keys or other access to various buildings and mechanical rooms.
  • Collaborates with other staff and stakeholders to review and update the organizations physical master plan.
  • Assists with preparation of the yearly facilities management budget and special budgets for future building and remodeling projects.
  • Performs other related duties as assigned.

Required Skills/Abilities:

  • Thorough understanding of facilities planning principles, best practices, and procedures.
  • Thorough understanding of local, state, and federal building codes, ordinances, and regulations.
  • Basic understanding of building design, construction, and maintenance as needed to maintain or ensure maintenance of equipment, buildings, and other parts of the organizations facilities.
  • Strong communication skills.
  • Basic understanding of budget creation and execution.
  • Ability to prioritize and delegate multiple tasks and projects to ensure each is completed correctly and in a timely manner.

Education and Experience:

  • Bachelors degree in related field required.
  • Five years of related experience required.
  • Architects license, or ability to become licensed within one year of employment, preferred.

Physical Requirements:

  • Prolonged periods sitting at a desk and working on a computer.
  • Must be able to lift up to 25 pounds at times.
  • Must be able to traverse all facilities in all types of weather.


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