Job Summary:

The Facilities Planning and Special Projects Coordinator will carry out various administrative services for assigned facilities and will plan, organize, and direct execution of special projects, events, and requests.

Supervisory Responsibilities:

• Oversees various staff and teams to ensure collaborative projects are completed in a timely and satisfactory manner.

Duties/Responsibilities:

• Fulfills, whether by performing or procuring, needs for various administrative services in assigned facilities.
• Identifies needs, makes recommendations for, and facilitates the procurement of furniture, equipment, and other goods.
• Coordinates and/or performs space-use analysis, inventory, and similar assessments for facilities.
• Collaborates with other departments and staff to draft and execute budgets for assigned projects.
• Coordinates and manages all aspects of assigned projects to ensure timely completion within available budget.
• Attends planning and development meetings and other events involving business operations on behalf of the Director, Vice President, or other assigned leadership staff as needed.
• Assists the Director, Vice President, or other leadership staff with planning functions for special projects.
• Acts as liaison with architects, engineers, and consultants on behalf of the company in planning, construction, and renovation projects.
• Performs other related duties as assigned.

Required Skills/Abilities:

• Excellent verbal and written communication skills.
• Excellent organizational skills and attention to detail.
• Basic understanding of office management and institutional management practices and procedures.
• Ability to create, understand, and implement a budget.
• Proficient with Microsoft Office Suite or related software.

Education and Experience:

• Bachelors degree in related field required.
• At least five years of related experience required with management experience preferred.

Physical Requirements:

• Prolonged periods sitting at a desk and working on a computer.
• Must be able to lift up to 25 pounds at times.