FMLA: Transfer to an Alternative Position

[Date]

[Employee Name]
[Street Address]
[City, State, Zip Code]

Dear [Employee Name]:

As indicated in the designation notice provided to you on [date], your request for leave under the Family and Medical Leave Act (FMLA) has been approved.

Upon review of your request for [intermittent/reduced] schedule leave, a decision has been made to temporarily transfer you to an alternative position through the duration of your FMLA leave to better meet the operational requirements of the business.  

Effective [date], you will be assigned to the [name of department] working in the role of [position title]. A job description is attached for your reference. You will continue to be paid your regular rate of pay in this alternative role and your benefits will remain the same. You will report to [name] during this period. Your regular workdays and hours will be [scheduled days and hours], with the following days and times off for leave under the FMLA per your FMLA certification: [FMLA leave schedule]. 

Please note that changes to your FMLA leave schedule may require recertification.

At the end of your FMLA leave, you will be restored to your former position or to an equivalent one, if your former position is no longer available. An equivalent position is one that is similar to your former position in terms of duties, qualifications, pay, benefits and working conditions. If you have any questions, please contact me at [phone number] or [email address].

Sincerely,

[Name]

[Job title]