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Expense Reimbursement Policy


[Company name] reimburses employees for all necessary work-related expenses incurred.


This policy applies to all employees.

Covered Expenses

Necessary work-related expenses may include, but are not limited to:

  • Use of an employee's personal vehicle for business purposes.
  • Business travel expenses such as meals and lodging.
  • Tools and equipment required to perform the employee's job.
  • Use of an employee's personal cell phone for business purposes.
  • Required uniform purchase and maintenance.

Employees who work from home may request reimbursement for expenses incurred such as office supplies, internet access and required equipment costs.


Employees who incur work-related expenses are required to submit those expenses for reimbursement as follows:

  • Employees must [complete the appropriate company form/submit the appropriate reimbursement request via Concur or other program], along with appropriate supporting documentation such as original receipts, for all work-related expenses.
  • Employees are expected to submit reimbursement requests for approval as soon as practicable, no later than [number of days/months] after the expense is incurred.

Employees who believe that the amount they have been reimbursed does not represent a complete reimbursement should immediately contact [human resources/other job title]. 


​An organization run by AI is not a futuristic concept. Such technology is already a part of many workplaces and will continue to shape the labor market and HR. Here's how employers and employees can successfully manage generative AI and other AI-powered systems.